Payroll & Finance Associate
We are seeking a highly organized, detail-oriented Payroll & Finance Associate to support both our Human Resources and Finance/Accounting functions. This hybrid role is ideal for a professional who excels at managing data, ensuring accuracy in financial processes, and providing exceptional support throughout the employee lifecycle. The ideal candidate is proactive, dependable, and comfortable working cross-functionally.
Responsibilities:Finance & Accounting Support
· Perform credit card reconciliations to ensure accurate and timely reporting.
· Conduct credit card audits to identify discrepancies, ensure compliance, and maintain financial integrity.
· Enter and manage purchase orders associated with invoices.
· Manage approvals within Payhawk for invoices, expenses.
· Reconciling vendor statements and processing vendor payments.
· Run and distribute weekly financial and operational reports to relevant teams.
· Complete new vendor account applications, maintain updated vendor records provide sales tax exemption certificates to vendors as needed.
Human Resources Support
· Coordinate and execute new hire onboarding, ensuring a seamless and welcoming experience.
· Manage the offboarding process for terminated employees, including system removal, documentation, and payroll updates.
· Assist with payroll processing, ensuring accuracy and timely submission.
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Qualifications:· Previous experience in HR, accounting, bookkeeping, or a combined administrative support role preferred.
· Strong proficiency with financial systems; experience with Payhawk is a plus.
· Excellent attention to detail and ability to maintain accurate records.
· Strong communication and organizational skills.
· Ability to handle sensitive information confidentially.
· Proficiency with Microsoft Office Suite (Excel, Outlook, Word) or equivalent tools.
Benefits:- Health, Dental, Vision & Life Insurance
- 401K Retirement Plan & Matching
- Health Savings Account
- Paid Time Off
- Referral Program
- Relocation Assistance
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