Accounts Payable Specialist POST NUMBER: 482253

Accounts Payable Specialist (Contract)

Hamilton, NJ | Onsite | 3–6 Month Project

Our client is seeking a detail-oriented Accounts Payable Specialist to join their team for a 3–6 month project assignment. This position will support high-volume accounts payable operations within a construction-focused environment and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities

• Process vendor invoices and ensure timely, accurate payments
• Review purchase orders, subcontracts, and vendor commitments within Procore
• Verify receipt of materials and supporting documentation
• Route invoices for approvals and maintain proper records
• Reconcile vendor statements and resolve discrepancies
• Communicate with vendors regarding payment and invoice inquiries
• Assist with month-end close activities, reconciliations, and accruals
• Monitor AP aging reports and help ensure timely payment of outstanding invoices
• Process and track check payments and supporting documentation
• Maintain compliance with company policies and accounting procedures
• Provide additional support to accounting and finance teams as needed

Qualifications

• 2–3 years of Accounts Payable experience
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines effectively
• Experience with construction accounting processes is highly preferred
• Familiarity with Sage 300 Construction & Real Estate, Procore, and TimberScan preferred
• Proficiency with Microsoft Excel, Outlook, Word, and Adobe Acrobat
• Strong communication and problem-solving skills
• Ability to work independently and as part of a team

What We're Looking For

The ideal candidate is a hands-on AP professional who can quickly step into a fast-paced environment, manage vendor relationships effectively, and maintain accurate financial records while supporting day-to-day accounting operations.

If you're available for a project opportunity and have experience in accounts payable within a construction or project-based environment, we'd love to hear from you.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.