Billing/Accounting Specialist POST NUMBER: 471011
This is a direct hire opportunity – salary: $60-$70K Responsibilities:
- Distribute monthly pre-bills to attorneys for review and edits.
- Perform pre-bill edits such as: hours, rates, amounts, narratives, discounts, write-downs, write-offs, write-ups, cost adjustments, transfers, address changes, bill format changes, etc.
- Review bills and edits for accuracy before finalizing client invoices.
- Obtain approval from Billing Committee chairperson for bill adjustments in excess of firm thresholds.
- Apply advance funds or trust funds to bills, when applicable.
- Facilitate electronic billing.
- Maintain accurate and complete documentation of billing changes for audit trail.
- Assist with trust fund accounts in accordance with firm policies and procedures, including recording trust account deposits and facilitating disbursements.
- Assist with outgoing trust account wire requests. Obtain required wire documentation from attorney and client, complete wire verification form, and initiate wire.
- Prepare ad hoc billing reports upon request from billing attorney.
- Monitor and follow-up on items such as delinquent aged work in process (WIP), aged trust funds, aged advance funds, etc.
- Facilitate month-end billing close procedures.
- Communicate with billing attorneys and legal assistants regarding billing matters.
- Receive, and sometimes initiate, client calls regarding bill inquiries and client credit card payments.
- Assist with maintaining and updating timekeeper billing rate schedules.
- Meet with and explain billing processes and procedures to new attorneys, when applicable.
- Monitor time entry compliance, ensuring all billable hours are entered timely and in accordance with firm policies.
- Communicate and maintain close working relationship with all accounting department personnel.
- Attend Billing Committee meetings.
- Perform additional duties as assigned.
- Bachelor’s degree in accounting, Finance, or related field preferred
- Prefer 3 or more years of billing, bookkeeping, or accounting experience in a law firm or professional services environment.
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