Front Office Receptionist

Job Description

Job Description

Position Summary:

The Front Office Receptionist is responsible for managing the front desk and providing administrative support to ensure smooth day-to-day operations. This role includes answering phone calls, greeting visitors, handling documents, and assisting with matching purchase orders and vendor invoices . The ideal candidate has at least 2 years of office administrative experience , is computer literate , and is comfortable working with Mac computers.

Key Responsibilities:

• Greet and assist visitors, clients, and delivery personnel in a friendly and professional manner

• Answer, screen, and route incoming phone calls and emails

• Manage incoming and outgoing mail, packages, and deliveries

• Maintain a clean, organized, and welcoming front office area

• Match purchase orders (POs), invoices, and packing slips; flag and resolve any discrepancies

• Assist with data entry, filing, document scanning, and record keeping

• Coordinate and maintain office supply inventory

• Provide administrative support to purchasing, accounting, and operations departments

• Maintain confidentiality and accuracy in handling client and vendor information

• Use Mac-based systems and office tools for daily tasks and communications

Qualifications:

• Minimum of 2 years of experience in an office administrative or receptionist role

• Strong computer literacy , especially with Mac operating systems and applications (e.g., Pages, Numbers, Mail, Safari)

• Experience with purchase order matching or related basic accounting/purchasing tasks

• Excellent verbal and written communication skills

• High attention to detail and strong organizational skills

• Professional demeanor, punctuality, and a customer-focused attitude

• Ability to multitask and remain calm under pressure

• High school diploma or equivalent required; associate’s degree a plus