REMOTE - Administrative Assistant 3

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Administrative Assistant to the Environmental Brain and Behavior (EBB) Lab Director within the Department of Psychiatry and Behavioral Health; anticipates Director’s professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Director; effectively anticipates support needs and efficiently prioritizes duties; provides strategic support to aid in decision making and strategic planning processes; oversees communications related to multi-site laboratory projects, ensures scientific and operational alignment between EBB Lab and external partners; partners with EBB Lab project manager to help communicate ongoing coordination of details across projects and ideas; takes, types and transcribes meeting minutes; proactively manages Director’s calendar and scheduling of meetings; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday; schedules, coordinates, and manages materials, handouts, slides, etc. for speaking engagements, conference submissions and one-time meetings; provides support for professional societies: national, regional and local; maintains a complete and up to date CV for Director; assists with the required aspects of faculty promotion for Director through the Appointment, Promotion and Tenure (AP&T) process; Other duties as assigned.

Minimum Required Qualifications

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Required Qualifications

6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; administrative experience is strongly preferred; experience utilizing OSU’s financial and human resource systems desired; Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen. Additional Desired Qualifications: Administrative experience is strongly preferred; experience utilizing OSU’s financial and human resource systems desired

Additional Desired Qualifications

Administrative experience is strongly preferred; experience utilizing OSU’s financial and human resource systems desired.

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Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.