Capital Finance & Grants Manager

Job Description

Job Description

Salary: $93,95360 - $110,531.20

Location: 33 N. High Street, Columbus, OH 43215

Benefits:

• Medical, Vision, Dental, Supplemental and Life Insurance
• Paid Parental Leave
• Employee Discounts
• COTA Bus Pass
• Wellness Initiatives
• On-Site Chair Massage
• On-Site Health Coach
• Tuition Reimbursement
• Student Loan Repayment Program
• Public Pension through OPERS & Ohio Deferred Compensation

POSITION SUMMARY:

COTA's Manager, Capital Finance & Grants Management is responsible for building and leading the newly established Capital Finance team, including capital program development, planning, funding, governance, oversight, post-award grants management and administering the Transit Supportive Infrastructure program. This role oversees the full lifecycle of capital funding and provides financial stewardship over the organization's capital program. This role acts as the bridge between long-term infrastructure goals and the complex regulatory requirements and maintaining rigorous compliance with Federal Transit Administration (FTA), state, and local regulations and aligning funding sources and uses. This position is a key partner to Grants, Capital Projects, Procurement, and Operations to support fiscally sound service delivery and stewardship of public funds.

Performs other duties in alignment with the COTA Strategic Plan and in support of the organization's vision to Move Every Life Forward.

ESSENTIAL JOB FUNCTIONS

Capital Planning, Grants Administration & Oversight

• • • Develop and maintain the 5‑Year Capital Improvement Plan (CIP) in coordination with Finance, Engineering, and Operations.
    • Manage the capital budget, including cash‑flow forecasting, monitoring spending against budgets, identifying variances, and recommending corrective actions.
    • Serve as the primary finance representative on the Grants Leadership Committee to identify, pursue, and secure federal, state, and local grants (e.g., FTA Sections 5307, 5337, 5339).
    • Oversee use of the Transit Award Management System (TrAMS) and ensure all grant‑funded activities align with approved scopes, timelines, and compliance requirements.
    • Administer the Transit Supportive Infrastructure (TSI) program and act as the primary liaison with MORPC.

    Grant Compliance, Accounting & Audit Coordination

    • Lead preparation and coordination for the FTA Triennial Review and other external audits related to capital and grant funds.
    • Ensure compliance with Uniform Guidance (2 CFR 200), grant certifications, assurances, and internal policies.
    • Maintain accurate records for asset management, including useful‑life tracking and grant‑funded equipment documentation.

    Financial Reporting & Analysis

    • Prepare monthly, quarterly, and annual capital financial reports for executive leadership and the Board.
    • Complete required external reporting, including National Transit Database (NTD) capital submissions and Federal Financial Reports (FFRs).
    • Provide quarterly financial updates for the LinkUS initiative in collaboration with External Relations.

    Grants & Capital Project Management

    • Manage the full lifecycle of federal, state, and local grants, including allowability, cost allocation, indirect cost recovery, drawdowns, and grantor reporting.
    • Track and reconcile capital project expenditures (e.g., rolling stock, facilities, IT), oversee capitalization and depreciation, and support project closeout in coordination with Project Managers and Procurement.

    Leadership, Collaboration & Stakeholder Support

    • Supervise, coach, and develop staff; manage workload planning, performance goals, and professional development.
    • Partner with teams across Finance (Budget, Accounting, Procurement, Revenue) and operational divisions to provide financial guidance supporting service reliability and strategic priorities.

    Systems & Process Improvement

    • Serve as the functional lead for ERP modules related to grants, project accounting, fixed assets, and procurement, drive improvements in automation, data integrity, and reporting.
    • Develop and maintain standard operating procedures; train staff and cross‑departmental users on financial and grants-related processes.
    • Manages and provides leadership for their staff. Hires, trains, develop, and appraise staff effectively. Ensures the organization meets its responsibilities by assisting in identifying problem counseling for employees. Takes corrective action as necessary, on a timely basis, and in accordance with policy; and
    • Regular, predictable and punctual attendance required.
    • Performs other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE REQUIRED:

• Requires a bachelor's degree in finance, accounting, public administration, or a related field required; a master's degree is preferred. A minimum of five (5) years' experience in financial and/or grants management, including at least three (3) years in a leadership capacity, preferably within a public transit agency or governmental entity. An equivalent combination of education and/or training and relevant finance and grants management experience will also be considered.
• Certified Public Accountant (CPA); Certified Public Finance Officer (CPFO); or Certified Government Financial Manager (CGFM) credential preferred.

COTA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on job needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, age, genetic information, gender identity, national origin, veteran or disability status