Procurement Operations Coordinator

Procurement Operations Coordinator

Position Type: Admin/Professional
Department: Accounting
Full or Part Time: Full Time
Pay Grade: MN8

Summary:

Supports the university’s procurement operations through strategic sourcing, supplier onboarding, contract management, and procurement data reporting. This role ensures that all purchasing activities are conducted in accordance with applicable state and institutional regulations, including the Ohio Revised Code ( ORC ) governing public purchasing. The Coordinator will work closely with university departments to secure goods and services that meet operational needs while promoting fiscal responsibility, transparency, and compliance.

Principal Functional Responsibilities:

Strategic Sourcing and Supplier Engagement: Assist with sourcing and evaluating suppliers in alignment with public procurement requirements.

Supplier Onboarding and Updates: Facilitate the onboarding of new suppliers through PaymentWorks, ensuring required documentation is complete and accurate. Maintain current supplier records within the university’s ERP system and coordinate updates to contact information, banking details, and other key data. Serve as a point of contact for supplier inquiries related to onboarding, registration, and profile changes.

Contract Management: Maintain vendor contracts, ensuring appropriate legal, risk, and financial review prior to execution. Manage the contract lifecycle, including renewals, expirations, and amendments.

Procurement Operations and Order Processing: Review requisitions for accuracy and adherence to purchasing guidelines before issuing purchase orders. Process transactions in the university’s ERP system (e.g., Banner). Collaborate with departments and vendors to address invoicing discrepancies or concerns related to goods and services. Maintain thorough documentation to support audit readiness.

Procurement Analytics and Reporting: Collect, analyze, and report on procurement metrics such as cost savings, supplier performance, contract utilization, and cycle times. Prepare reports for external requirements.

Compliance and Process Improvement: Monitor procurement activities to ensure alignment with relevant sections of the Ohio Revised Code (e.g., ORC 125, ORC 153) and university procedures. Stay informed on changes in procurement laws and best practices. Contributes to the development and refinement of policies, training resources, and internal controls. Identify and implement process improvements to enhance efficiency and accountability.

Miscellaneous Duties: Support the administration of procurement-related business platforms. Perform other duties as assigned.

Qualifications:

• Associate’s degree in a business-related field and/or related experience.
• Proficient in Microsoft Office Suite, especially Excel.

Preferred Qualifications:

• Two years of purchasing-related experience, including negotiation with external vendors, procurement practices, process redesign, and general financial analysis.
• Purchasing experience in an institution of Higher Education.
• ERP (preferably Banner) and Procure-to-Pay software experience.

Physical Requirements:

Must be able to utilize a phone, computer, and other office equipment.

Department Specific Information:

Starting salary range $47,689-$56,432, commensurate with experience.

To apply, visit

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

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