Office Assistant

Job Title: Legal Assistant – Creditor Collections & Rights

Reports To: Attorney Steven R. Baldwin and Attorney Benjamin W. Whitacre

Summary: The Legal Assistant provides high-level professional and administrative support to an Attorney specializing in collections and creditor’s rights litigation. This role is critical in ensuring the efficient and effective handling of high-volume collection matters from filing through judgment and post-judgment enforcement. The position requires strong organizational skills, attention to detail, the ability to manage deadlines, professionalism in client and debtor communications, and the ability to handle sensitive and confidential information with discretion.

How to Apply: Please send your resume and a cover letter to Becky Rawlings via email to [email protected]

Essential Duties and Responsibilities:

Client Communication:

• Respond to client inquiries regarding account status, filings, and collections progress in a professional and timely manner.
• Communicate with debtors and third parties in a firm, professional, and compliant manner.
• Maintain accurate account notes and update client files regularly.
• Coordinate payment processing and maintain accurate records of payments received.

Litigation Support:

• Prepare and file collection complaints and related pleadings.
• Draft motions for default judgment and supporting documentation.
• Prepare wage and bank garnishments.
• Prepare debtor’s exam filings and execution documents.
• Monitor court dockets and track service, hearing dates, and deadlines.
• Assist with court filings through Ohio e-filing systems.

Document Preparation and Management:

• Draft and prepare legal documents including complaints, motions, garnishments, correspondence, and judgment entries.
• Maintain electronic and physical case files with accurate and organized record-keeping.
• Review account documentation to ensure compliance and completeness prior to filing.
• Assist in preparing case summaries and status reports for clients.

Calendar Management:

• Schedule and manage attorney calendars, including hearings, debtor exams, and filing deadlines.
• Track statute of limitations and post-judgment deadlines.
• Coordinate service of process and follow up as needed.

Administrative Support:

• Manage billing and timekeeping records related to collection matters.
• Assist with client reporting and file audits.
• Perform other administrative duties as assigned.

Qualifications:

• Education: High School Diploma or equivalent required; Associate degree in Paralegal Studies or related field preferred.
• Experience: 2 years of experience as a Legal Assistant or in a related role preferred but not required.
• Skills:
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Ability to maintain confidentiality
• Strong ethical and professional conduct

Benefits:

• Competitive salary with potential for growth based on experience and performance
• Employer-matched 401(k) contributions
• Comprehensive health benefits, including medical, dental, and vision coverage
• Enjoy generous paid time off (PTO) including vacation, sick leave, and personal days.
• Have your own office: Enjoy the independence and focus of your own workspace, even within a thriving firm.
• Work in a fast-paced litigation environment where your organization and efficiency directly impact results.
• Opportunity to work directly with clients and contribute meaningfully to case strategy.
• Make a measurable difference by helping businesses and medical providers recover outstanding debts.
• Work closely with Attorneys: Collaborate with brilliant legal minds, contribute your expertise, and be an integral part of a passionate team.

Note: This job description is intended to provide a general overview of the position. It is not intended to be an exhaustive list of duties and responsibilities. The Attorney reserves the right to amend this job description at any time.

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person