Executive Assistant - EA 26-00415

Job Title: Executive Assistant

Location: Cincinnati, OH 45219

Assignment Duration: 12 Weeks

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Pay Rate: $28.00 – $30.00 per hour

Position Overview

A healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative and scheduling support to senior physician leadership and executive directors within a clinical institute setting. This role serves as a central communication hub, supporting leadership activities, publications, presentations, travel coordination, and day-to-day executive operations.

Healthcare administrative experience is strongly preferred, particularly experience supporting physicians and executive leadership.

Responsibilities

• Serve as the primary administrative and communication point for the Medical Director and executive leadership.

• Manage complex calendars and schedules for the Medical Director, Executive Director, and physician leadership.

• Coordinate meetings with administrators, physicians, vendors, sponsors, and internal stakeholders.

• Handle all electronic and paper correspondence for executive leadership.

• Prepare, submit, and track expense reports and travel documentation.

• Coordinate IT support needs and meeting logistics.

• Record, transcribe, and distribute meeting minutes.

• Support research and publication activities, including:

  • Transcribing text and figures for manuscript submissions.

  • Coordinating abstract submissions and publication deadlines.

  • Obtaining publisher permissions for graphics and materials.

  • Securing required approvals and managing timelines.

• Create and organize professional presentations using PowerPoint and other media.

• Assist with national and regional conference planning, including:

  • Physician travel arrangements and itineraries.

  • Speaking engagements and investigator meetings.

  • Submission of faculty paperwork and presentation materials.

• Maintain accurate documentation and reimbursement records.

• Ensure timely and professional communication with internal and external stakeholders.

• Perform additional administrative duties as assigned.

Required Skills & Experience

• 2–3+ years of administrative experience in a healthcare environment preferred

• Experience supporting physicians and executive leadership strongly preferred

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Excellent organizational, multitasking, and follow-through skills

• Strong written and verbal communication abilities

• Ability to work independently and make sound decisions

• Knowledge of medical terminology

• Functional computer and office equipment skills (copiers, fax, etc.)

Education

Required:

• High School Diploma or GED

Preferred:

• Associate Degree in Business or related field

For more details reach at [email protected] or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.