Records Management Senior Specialist

Please see Special Instructions for more details.

This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.


Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on February 2, 2026.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Position Information

Job Title

Records Management Senior Specialist

Applications Accepted From

Public: Open to the public , University Wide, Planning Unit, AFSCME 3200 University Wide

Special Instructions to Applicants

This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.


Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on February 2, 2026.

This position is eligible for the following benefits:

medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number

20166950S

Job Description

Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.


Job Responsibilities

• Acts as liaison between University, community, and outside federal and private agencies to respond to complex requests for all types of records, information, and data.
• Typically supervises and/or leads TAS staff and/or student employees.
• Develops and directs processing, maintenance, and daily operations of data and/or records system(s).
• Assures security and confidentiality and makes decisions pertinent to records according to University policy, government regulations and/or compliance issues.
• Handles requests and coordinates collection of all types of information.
• Prepares and distributes special reports and impact studies for administration having direct impact on University (e.g., subsidy, accreditation).
• Ensures compliance with governmental regulations and University policies, procedures, and guidelines.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Develops and implements procedures related to records management.

Minimum Qualifications

Knowledge of technical and practical concepts, processes, and methods of records management typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of experience within records management. An equivalent combination of education, training, and experience is acceptable.


Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Working Conditions/Physical Demands

Department

LNCSTR Nursing

Pay Rate

The hourly rate starts at $19.38 . The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University’s generous benefits package, which includes:

• Free tuition for employees and dependents
• Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance
• An excellent retirement plan with up to a 14% employer contribution
• Wellness programs, on-site wellness facilities, and a robust employee assistance program
• Paid parental leave, adoption reimbursement, and more

Additional information is available at:

Job Open Date

01/14/2026

Posting Close Date

02/02/2026

Job Category

Classified AFSCME 3200 Bargaining Unit appointment

Months

12 month

Planning Unit

Regional Higher Education

Work Schedule

M-F, 8:00 am – 5:00 pm; some evenings and weekends may be required.

Campus

Lancaster

Expected hours worked per week

40 hours/week

Expected duration of assignment

Applicants may contact this person if they have questions about this position.

Cindy Mayle, [email protected]

Non-Discrimination Statement

Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Job Information

Employment Type

full-time regular

Job Family/Subfamily

Records Management-Generalist

Career Track & Level

TAS4

Pay Grade

AF3200 |15|

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Applicant Documents

Required Documents

• Resume/Curriculum Vitae

• Cover Letter

• References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Please indicate how you learned about this posting.

• • The Athens Messenger
  • The Chronicle of Higher Education
  • Ohio University employee
  • OHIO Jobs Line (phone)
  • Employment Agency
  • Posted Announcement
  • Professional Association
  • Social Media (LinkedIn, Twitter, etc)
  • OTHER

• Please indicate your highest level of education.
  • no HS diploma or GED
  • HS diploma or GED
  • Associate's degree
  • Bachelor's degree
  • Bachelor's degree plus some work towards graduate degree
  • Master's degree
  • Ph.D. or equivalent
  • Will have earned Ph.D. by time of appointment

• Please indicate your level of experience with records management.
  • no related experience
  • Less than 1 year
  • At least 1 year, but less than 3 years
  • At least 3 years, but less than 5 years
  • At least 5 years, but less than 7 years
  • 7 or more years

• Please select an option that best represents your current status:
  • I am a current Ohio University employee and NOT currently serving a probationary period.
  • I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
  • I am a current Ohio University Student employee.
  • I am not an employee of Ohio University.