Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and dependable Executive Assistant to provide direct administrative support to executive leadership. This is a full-time, in-office role based in Cleveland, OH. The ideal candidate is detail-oriented, professional, and comfortable managing multiple priorities while supporting both office-based and out-of-office executive needs.

This is a high-visibility role working closely with executive leadership and supporting day-to-day business operations in a fast-paced, professional environment.

Core Skill Sets & Key Responsibilities

1. Executive Calendar & Meeting Management

• Manage and maintain executive calendars, including scheduling internal and external meetings
• Coordinate meeting logistics such as agendas, materials, room setup, and follow-ups
• Proactively identify and resolve scheduling conflicts while ensuring priorities are met
• Manage contract signature workflows, including tracking, coordinating signatures, and ensuring contracts are executed in a timely manner

2. Travel Coordination & Scheduling

• Arrange all aspects of domestic travel, including flights, hotels, rental cars, and ground transportation
• Prepare detailed itineraries and manage changes or last-minute adjustments
• Ensure travel plans are efficient, organized, and aligned with executive preferences

3. Office & Out-of-Office Administrative Support

• Support in-office and off-site needs such as coordinating lunch meetings, ordering or picking up food, and managing supplies
• Handle errands including FedEx/UPS shipments, package drop-offs, and document deliveries
• Assist with day-to-day office operations to ensure a smooth and professional work environment

Additional Responsibilities

• Serve as a primary point of contact for internal and external communications
• Handle emails, phone calls, and correspondence with professionalism and discretion
• Assist with document preparation, filing, record keeping, and light project coordination
• Track deadlines and ensure timely follow-up on action items
• Anticipate executive needs and proactively address issues

Qualifications

• Previous experience as an Executive Assistant or Administrative Assistant preferred
• Strong organizational, time-management, and problem-solving skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to handle confidential information with discretion
• Professional demeanor with strong attention to detail
• Ability to work independently, anticipate needs, and adapt to changing priorities

Work Environment

• In-office position located in Cleveland, OH
• Full-time, Monday through Friday, 9:00 AM–5:00 PM
• Collaborative, professional office setting

Compensation

• $25-30 per hour, full-time

How to Apply

Please submit your resume by emailing it to [email protected]. Qualified candidates will be contacted for next steps.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person