Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist for a Contract position based in Mason, Ohio. This role supports day-to-day payable operations by handling invoice review, payment processing, and vendor account maintenance with accuracy and strong attention to policy compliance. The ideal candidate brings solid accounts payable experience, works well independently, and can manage responsibilities across multiple financial systems while meeting deadlines.

Responsibilities:
• Review incoming invoices, expense submissions, and payment requests to confirm required support is included and approvals meet company authorization standards.
• Assign accurate account coding and validate transactions against internal policies before payment is released.
• Reconcile invoices with purchase orders and receiving records to complete three-way matching and resolve discrepancies promptly.
• Prepare and process payment activity such as check runs, wire requests, intercompany payables, and employee reimbursements.
• Coordinate check distribution by producing payment batches, securing required signatures, and organizing supporting documentation.
• Maintain vendor records by setting up new suppliers, collecting tax forms, updating account details, and responding to payment-related inquiries.
• Audit expense reports in the Concur system and help ensure reimbursement activity follows company guidelines.
• Track use tax obligations, support monthly tax-related processes, and assist with financial or compliance audit requests as needed.
• Organize accounts payable files, sort finance-related mail, update records for capital purchases, and provide backup support to the broader AP team.• At least 3 years of accounts payable experience, with stronger consideration for candidates who have worked in similar roles for 5 or more years.
• High school diploma required; additional accounting coursework or related post-secondary education is preferred.
• Working knowledge of invoice coding, account distribution, check processing, and three-way match procedures.
• Experience using ERP or finance platforms such as SAP, SAP HANA, JD Edwards, or Concur Travel & Expense.
• Familiarity with vendor setup documentation, including tax forms such as W-9 and W-8.
• Understanding of sales and use tax handling within accounts payable activities.
• Strong organizational skills, dependable follow-through, and the ability to manage multiple deadlines with limited supervision.