Administrative Assistant 1, Mechanical, Industrial & Manufacturing Engineering Dept. - 500427

Title:

Administrative Assistant 1, Mechanical, Industrial & Manufacturing Engineering Dept.

Department Org: MIME - 102010

Employee Classification: H3 - Comm Workers of America FT

Bargaining Unit: Communication Workers America

Primary Location: MC AC

Shift: 1

Start Time: End Time:

Posted Salary: 18.51

Float: False

Rotate: False

On Call: False

Travel: False

Weekend/Holiday: False

Job Description

The Administrative Assistant I will primarily support the department chair, as well as the associate chair, undergraduate director, and graduate director in the Mechanical, Industrial, and Manufacturing Engineering (MIME) Department in the College of Engineering. This position provides essential information and services related to the administrative operations of the office, including but not limited to greeting visitors, answering all inquiries, assisting with review of department webpages and managing the department’s social media presence, processing employment paperwork, scheduling meetings, and serving on departmental committees. This position is also responsible for maintaining department records, equipment, and supplies. This position requires accuracy, a professional demeanor, strong communication skills, and independent judgment.

Minimum Qualifications

• Associate’s Degree in business management, secretarial sciences, or related field required.
• Six (6) months’ administrative and/or secretarial experience performing similar duties for an upper-level management position required.
• Or equivalent combination of education and work experience
• Proficient use of technology, including Microsoft Office 365 suite and Adobe.
• Always maintain confidentiality, including FERPA, HIPAA, or any other confidentiality requirements/policies.
• Aptitude for learning new technologies quickly and keeping up with best practices.
• Excellent customer service skills.
• Must be pleasant and responsive in all situations and with all personality types.
• Ability to complete moderately complex administrative paperwork.
• Able to independently assess, respond to, and follow up on inquiries from students, alumni, donors, and guests.
• Ability to work efficiently in a fast-paced environment, multitask, and prioritize projects with frequent interruptions.
• Self-motivated and well organized with attention to detail, consistency, and accuracy.

Preferred Qualifications

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [email protected] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.