Payables Compliance Specialist

Job Title

Payables Compliance Specialist

Department

Accounts Payable Management

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$53,000

Position Salary Maximum

$63,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-04-14

Job Description Summary

The Payables Compliance Analyst is responsible for setting up and maintaining supplier records and is a primary contact for questions regarding both Miami’s policies and IRS guidelines as they apply to supplier payments. The Compliance Analyst is also responsible for maintaining 1099 data and ensuring timely and accurate reporting and distribution of 1099-NECs and 1099-MISCs in accordance with IRS regulations.

Job Description

Essential Duties And Responsibilities:

• Perform analysis of Accounts Payable transactions for proper classification, conformity with University policies and all applicable law and regulation. Develop and maintain procedures to ensure current processes are accurately documented.

• Conduct the tax law and regulation research to ensure tax compliance and proper reporting of payments.

• Research and deliver solutions for a variety of internal and external inquiries concerning tax and compliance requirements for business transactions, method of and efficient processing. Communicate with suppliers, faculty, staff, and students as necessary to resolve issues or answer inquiries related to tax compliance and reporting.

• Develop and train faculty and staff as needed.

• Maintain University supplier records and supplier related documentation. Complete periodic review of suppliers records as required by University policies. Encourage suppliers’ participation in the electronic payment processes (ACH and SUA).

• Maintain supplier submitted W-9 documentation and designate 1099 recipients in accordance with IRS guidelines. Prepare and submit required IRS 1099 filings.

• Process international wire transactions, analysis of currency conversion and transaction charges. Investigate international payment issues, provide consultation to departments paying foreign suppliers and individuals.

• Stay current in regulatory and tax requirements, continuing education and best practices. Stay current on software changes and new system functionality and troubleshooting current problems with software.

• Assist Accounts Payable team with preparation and gathering supporting documentation for the annual accounting close and all internal and external audits.

• Other duties as assigned.

Minimum Qualifications:

• Associate’s degree with a minimum of 2 years experience in a business related field OR 4+ years of experience in a business related field.

Preferred Qualifications

• Bachelor’s Degree in a related field

• Compliance experience in a public university or similar environment

Additional Position Information (if applicable)

Required Application Documents

Resume and cover letter

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.