Logistics Executive Assistant
- Manage calendar for executives, including organizing, balancing and planning the daily schedule
- Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs
- Responsible for assisting with printing all documents/ pre-reads
- Review e-mails for priority information and meeting requests as directed
- Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives’ priorities daily
- Responsible for supporting the creation of general communication to broader Supply Chain and Logistics team and other executive communication cascades
- Manage team distribution lists for meetings & communications
- Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc.
- Participate in department committees to support note-taking, task management, and action items
- Must ensure all expenses for executives are submitted in a timely manner
- Responsible for booking travel and creating itineraries
- Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips
- Support peers as needed for PTO coverage or other out-of-office needs
- Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting
- Sustain a list of all active associates on Supply Chain and Logistics team and maintaining email distribution lists
- Assist HR with HR Access changes, and new hire set-up needs
- Work on various ad hoc projects as needed
- Contribute to overall team and department culture
- Observe, Engage & Connect
- Strive to Achieve Operational Excellence
- Deliver Business Results
- This role will be hybrid and located in Columbus, OH with the need to travel and work between multiple buildings
- Seven or more years of experience as an Executive Assistant providing support to multiple senior executives in a fast paced, dynamic environment required
- Excellent interpersonal and communication skills (written and verbal) across different functions
- Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
- Strong adaptability, flexibility and resourcefulness
- Ability to exercise independent judgment and make decisions
- Ability to maintain a high level of professionalism and confidentiality
- Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, etc.)
- Bachelor's Degree and previous retail experience preferred
- Lead with Curiosity & Humility
- Build High Performing Teams for Today & Tomorrow
- Influence & Inspire with Vision & Purpos
- Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office.
- 401k with company match and Associate Stock Purchase program with discount
- No-cost mental health and wellbeing support through our Employee Assistance Program (EAP)
- Opportunity for paid time off and paid parental leave. Plus, access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance.
- Tuition reimbursement and scholarship opportunities for post-secondary education programs
- 40% merchandise discount and gratis that encourages you to come back to your senses!
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