Coordinator or assistant director of human resources - recruitment

Company Description:

In surveying the grounds of what is now Wittenberg University, the Rev. Ezra Keller, the college's first president and founder, remarked: "This is a lovely spot for a literary institution." Today, that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio, with architecturally distinctive structures that embrace Wittenberg's past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professors, engaging classroom experiences, service opportunities, and valued athletics traditions, Wittenberg is home to 1,200 students, 30 majors, 3 graduate programs, a wealth of pre-professional and cooperative programs, and 25 varsity sports.

Wittenberg University is committed to providing a comprehensive and competitive employee benefits package that attracts and retains talent to further the university's mission and contributes to the personal and financial well-being of employees and their families. From healthcare to our tuition benefit to vacation and holidays, our goal is to help our employees enjoy happy and healthy lifestyles, while maintaining a good work-life balance. Click here to learn more about Wittenberg's employee benefits.

Job Description:

Wittenberg University is seeking a Coordinator or Assistant Director of Human Resources, with a specialization in employee recruitment. This individual is responsible for all activities supporting the recruitment and employee life cycle function and onboarding, offboarding, and transfer processes related to applicants and employees. This person serves as a backup resource providing assistance to the HR team in various services and functions of the team. This is a full-time, exempt (salaried), 12-month position, reporting to the Director of Human Resources.

Essential functions include but are not limited to:

• Serves as the primary HR staff member responsible for activities supporting the recruitment, screening, and referral of applicants to the university.
• Posts all approved jobs to ATS and coordinates the placement of advertisements.
• Establishes and maintains relationships with external agencies and recruiting sources; represents Wittenberg at occasional job fairs and/or hiring events.
• Develops and trains university employees on appropriate recruitment processes and serves on hiring teams throughout the process to ensure processes and procedures are followed.
• Collects, manages, and reports on data related to employee recruitment and retention efforts, including but not limited to time-to-fill, turnover, expenses, collection and retention of recruiting records, etc.
• Oversees the activities of the employee transfer process.
• Serves as a primary resource for various HR services and functions including but not limited to: onboarding, offboarding, employee retention, and other employee lifecycle processes.
• Serves as a backup resource to provide assistance to the team by cross training in various HR services and functions including but not limited to: training, benefits, policy and procedure documentation, special projects, performance management, etc.
• Assists HR leadership with scheduling and communication process related to "HR with HR" stay interviews.
• Assists with coordination of all special events including but not limited to wellness initiatives, employee service awards, employee picnic, etc.
• Coordinates and conducts research related to recruiting compliance issues, policy and process evaluation and development, and appropriate metrics related to HR recruiting functions.
• Develops forms and workflows for HR recruiting processes; collaborate with hiring supervisors on Request to Fill and Request to Hire processes.
• Manages Graduate Assistant recruitment, hiring, and onboarding processes.
• Assists with HR efforts to comply with recruiting record retention process and files.
• Serves as a backup to the Payroll Coordinator role.
• Keeps current with HR industry trends related to recruiting and recommend new policies and modifications to current recruiting policies, procedures and programs that will enhance compliance efforts or improve the applicant experience.
• Performs general and administrative HR duties in support of the overall department including but not limited to participation in the identification of process improvements, cost saving efforts, and other methods to improve efficiency and effectiveness of the department as a whole.
• Perform other relevant duties or special projects as assigned.

Requirements:

Required:

• Bachelor's degree and 2-3 years' related experience OR a combination of education and related experience (minimum 4 years).
• Experience with Hirezon Interview Exchange or other ATS.
• Working knowledge and experience using Microsoft Office software, specifically proficient in the use of Teams, Word, and Excel.
• Excellent communication skills, both verbal and written.
• Excellent organizational and time management skills.
• Ability to work effectively with staff and faculty at all levels.
• Ability to meet deadlines and exercise sound judgment and discretion.
• Ability to manage frequently-changing priorities and work under pressure.
• Ability to maintain strict confidentiality.
• Willingness and ability to speak and present information to potential applicants, the campus community, external stakeholders as appropriate for training, development or open communication needs.
• Ability to work independently and in team environments.
• Ability to work with sometimes tense circumstances related to individual or groups of employees.
• Ability to work in a typical office environment with ability to adapt to different meeting spaces as needed to perform essential duties of position.
• Ability to utilize office equipment including computer, phone, copier/scanner and relevant applications.
• Ability to transport/lift up to 30 lbs with or without assistance (i.e. personnel records).
• Ability to be stationary but also navigate various campus buildings and grounds as needed.
• Ability to appropriately sort and file documentation.
• Ability to travel occasionally for career fairs. A valid driver's license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures. If license is from out of state, successful candidate will need to obtain a valid Ohio driver's license within 30 days of hire date.

The work of this position is primarily performed on campus in Springfield, Ohio, and may be eligible for consideration of a flexible work schedule based on the university's policies which are subject to change.

Additional Information:

Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies .

Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

For this position, we are unable to sponsor candidates for work visas. Wittenberg University participates in E-Verify to confirm authorization to work in the U.S.

Application Instructions:

Review of applications will begin immediately and the position will remain open until filled.

To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.

1. Resume
2. Cover letter
3. Name, relationship, and contact information of three professional references.

Applicants who require accommodation during any stage of the hiring process should contact the Office of Human Resources at (937) 327-7517 or email [email protected] .