Invoicing / Accounts Receivable Clerk
Location: Chicago, illionois
Schedule: Monday–Friday, 8:00 AM – 4:30 PM
Pay Rate: $18–$20 per hour
Employment Type: Permanent, Full-Time
Service Invoicing & Billing
- Generate invoices based on completed work orders and maintenance reports.
- Verify service fees, technician notes, parts used, travel charges, and other billable items.
- Ensure all billing aligns with service contracts, maintenance agreements, and approved quotes.
- Submit invoices through customer portals when required and maintain complete supporting documentation.
- Process credit memos, revised invoices, and adjustments related to billing errors or service corrections.
Accounts Receivable
- Record and reconcile customer payments (EFT, cheque, credit card, and online portals).
- Maintain accurate aging reports and follow up on overdue accounts.
- Investigate payment discrepancies, short pays, and missing remittances.
- Coordinate with service managers to resolve billing disputes or unclear charges.
- Support credit checks and assist with customer account setup for new service clients.
Customer & Internal Coordination
- Respond to customer inquiries regarding invoices, statements, and service-related billing questions.
- Work closely with service coordinators and field technicians to clarify job details.
- Communicate with parts and inventory teams to confirm pricing and usage for billed materials.
- Assist with month-end closing, including reconciliation of work-in-progress and accounts receivable reporting.
- Maintain organized digital and physical records of invoices, contracts, and supporting documents.
Required Skills & Qualifications
- Experience in invoicing, accounts receivable, or bookkeeping, ideally in a technical or field service environment.
- Strong proficiency with accounting or service management software and Microsoft Office applications.
- Excellent attention to detail when reviewing technician notes, parts lists, and service documentation.
- Strong communication skills for interaction with customers and internal teams.
- Ability to manage multiple priorities in a fast-paced environment.
- Understanding of basic accounting principles and service billing practices.
Preferred Qualifications
- Experience with service management platforms (e.g., ServiceMax, FieldAware, Jobber, ServiceTitan).
- Knowledge of parts pricing and service contract billing.
- Experience in industries such as HVAC, electrical, industrial equipment, IT services, or mechanical repair.
Working Conditions
- Office-based role with regular communication across service, parts, and finance teams.
- Standard business hours with occasional overtime during month-end or peak periods.
- Primarily computer-based work requiring accuracy and attention to detail.
Recommended Jobs
Business Development Manager
Company Overview: We are a dynamic, service-disabled veteran and minority-owned print shop specializing in high-quality UV printing for banners, signs, vinyl wraps, and custom packaging solutions. W…
Production Foreman
Job Description Job Description Production Foreman Location: Canton, Ohio Company: Canton Drop Forge Schedules may be: Monday – Friday: 6:00 AM – 3:00 PM; 2:00 PM – 11:00 PM; 10:00 …
REGISTERED NURSE - RN OB (OBSTETRICS)
Job Description Job Description Job Summary REGISTERED NURSE - RN OB (OBSTETRICS) Talented Medical Solutions Contract In-Office | Middleburg Heights, OH, United States RN OB Night…
Technical Sales - Foundry Products
Technical Sales - Foundry Products Location : Position will work from a home office in the midwestern U.S.. Compensation : The compensation will be consist of base salary co…
Area Sales Manager - Toledo, OH
Overview Area Sales Manager - Toledo, OH As a Digital Sales Consultant for Capital One Auto Finance, you will partner closely with a defined set of Automobile Dealerships, providing consultati…
Fertilization & Weed Control Technician
Bella's Lawn and Landscape is a family-owned, local company with 20 years in the business. We are centered on a family-friendly culture, we are a leader in the industry and provide a true opportunity…
Optometrist | FT or PT - Toledo, OH
Job Description Job Description We seek a passionate Optometrist with great people skills and a genuine interest in treating eye diseases and providing comprehensive medical eye care in the great…
Computer Technician
Job Description Job Description Computer Technician The Position West Chester Township has an immediate need to fill a Computer Technician position. Under the general guidance and dir…
Insurance Sales Representative
Join our fast-growing, family-operated independent insurance agency hiring Life Insurance Sales Representatives across the US. This is a remote position based in the United States, allowing you to wo…
Faculty Physician - FSU OB/GYN Residency Program
Be Valued for Being You. At Lee Health, it's all about you. Lee Health is proud to be named on the Forbes list of America's Best-in-State Employers for the second year in a row. HealthPark M…