Accounts Payable Associate

Description

Job Summary:

The Accounts Payable Associate is responsible for ensuring the accurate and timely processing of all accounts payable transactions, including vendor payments and employee reimbursements. This role involves maintaining organized records, matching purchase orders with invoices, resolving discrepancies, and addressing vendor inquiries. The ideal candidate will demonstrate attention to detail, strong organizational skills, and a commitment to maintaining the integrity of financial data.

Essential Functions:

• Process all accounts payable transactions accurately and promptly.
• Distribute checks to appropriate payees in a timely manner.
• Investigate and resolve vendor inquiries, statements, and discrepancies, escalating issues to the supervisor as needed.
• Maintain organized files of invoices and related documentation.
• Verify and match vendor invoices with purchase orders for accuracy.
• Enter approved payments into the accounts payable system.
• Reconcile checks with corresponding invoice packages.
• Perform additional tasks and responsibilities as assigned.

Requirements

Required Skills & Abilities:

• Two years relevant experience in Accounts Payable are required.
• Proficient in data entry and experienced in using standard office equipment and Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills in English, with demonstrated ability in math, organization, analysis, and multitasking.
• Capable of working independently with minimal supervision, while also contributing effectively in a team-oriented environment.

Physical Requirements:

This position operates in a typical office setting. This role requires extensive use of hands and fingers for typing and handling office equipment such as a computer and telephone. The work is primarily sedentary, with most of the time spent seated at a desk.

Required Credentials:

High School Diploma or GED required.

Successfully completed coursework in accounting or bookkeeping strongly preferred.

Disclaimer:

This description does not state or imply that the duties listed above are the only duties to be performed by the Associate. Associates are required to follow job-related instructions and perform other job-related activities requested by their supervisor. All requirements are subject to possible modifications in order to provide a reasonable accommodation to individuals with physical or mental disabilities as defined in the Americans with Disabilities Act. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other Associates.

Nixon Medical is an equal opportunity employer.