Project Manager
The Office of Information Services (OIS) is a shared service provider for the Oregon Health Authority (OHA) and Oregon Department of Human Services (ODHS). OIS provides the technology systems and services that support more than 18,000 OHA and ODHS agency staff at local offices and facilities around the state. These systems and services help the two agencies determine client service program eligibility; provide medical, housing, food, and job assistance; provide addiction, mental health, vocational and rehabilitative services; protect children, seniors, and people with physical and/or developmental disabilities; process claims and benefits; manage provider licensing and state hospital facilities; and promote and protect the state public health.
The Center for Public Health Practice (CPHP) within the Public Health Division of OHA provides services to prevent and control diseases, monitor vital events, and assure an effective statewide public health system. CPHP programs work closely with local and tribal governments, community partners, and the public to protect and improve the health of all people in Oregon. Special emphasis is placed on communicable diseases, including epidemiology, laboratory testing, immunization, and other community control measures. The quality of statewide public health services is assured through consultation, planning, review, and accreditation of state and local agencies.
The Oregon Immunization Program (OIP) works to reduce the incidence of vaccine-preventable disease in Oregon. OIP staff members seek to identify and promote evidence-based public health best practices to both the public and health care professionals throughout the state. In addition to education, OIP provides technical assistance and quality improvement for both public and private practices.
Scope:
Contractor shall be embedded within the Oregon Immunization Program and work in the Project team with the OIS Senior Project Manager. Contractor will provide Project Management Services and Deliverables to OIP to meet the Project goals summarized below.
OIS seeks a Project Manager to provide expert support in Microsoft Office 365 for the OIP ALERT IIS Replacement Project.
OIP's ALERT Immunization Information System (IIS) is a confidential, population-based, computerized database that records all immunization doses administered by participating providers in Oregon. Approximately 90% of all Oregon immunizing providers participate in ALERT IIS. This system is a powerful tool for managing immunization records and supporting healthier communities. ALERT IIS is used for clinical decision making and public health interventions. We have learned in the COVID-19 pandemic that to fight systemic bias we must ensure individuals have access to their own immunization data and that more partners are interested in accessing these data to assist the people they serve.
A new platform for ALERT IIS will be more robust by combining functionality from both Immunization Record Information System (IRIS) and Partner Organization System Tracking (POST) and will include lessons learned from the pandemic to better address emerging events by including consumer access modules and Race, Ethnicity, Language, and Disability (REALD) and Sexual Orientation and Gender Identity (SOGI) data elements.
IRIS is a system used to issue exclusion orders and collect statistics for reporting immunization and exemptions rates for schools and children's facilities statewide. IRIS creates a grant required report that is submitted annually to the Centers for Disease Control and Prevention (CDC). IRIS provides a mechanism for local public health authorities (LPHA) statewide to meet reporting requirements and laws laid out in Oregon Revised Statutes 433.235 to 433.284 as well as in Oregon Administrative Rules 333-050-0010 to 333-050-0140. OIP plans to retire IRIS and integrate most functionality into the new ALERT IIS system.
POST and ALERT IIS are interoperable and share organization-level data. POST is primarily internal facing and is leveraged to collect information about providers participating in OIP programs and is used by most OIP program staff and includes email integration. An external component provides online access to partners to enroll in OIP programs and manages the annual recertification for immunization providers for the Vaccines for Children (VFC), Vaccines for Adults (VAP) partners.
Immunizing providers access ALERT IIS for clinical decision making and can also use built-in functionality to generate a variety of reports on their patient population. They can run reminder recall reports and notices of patients who are current or past due on immunizations. Additionally, ALERT IIS provides schools and childcare centers with on-line access to students' immunization records and simplifies the enrollment process for parents to comply with Oregon statutes.
Immunization Quality Improvement for Providers (IQIP) is another critical CDC program that supports immunization providers and state immunization programs. The IQIP program is an evidence-based continuous quality improvement process that uses ALERT IIS data for improving immunization rates and practices at the provider level. IQIP serves to assist and support health care providers by identifying opportunities to improve vaccine uptake and to help motivate providers to try new vaccination service delivery strategies and incorporate changes into their current practices.
During large outbreaks, ALERT IIS plays a critical role in responding to vaccine-preventable diseases, such as the COVID-19 pandemic. In addition to use by medical providers, ALERT IIS also provided vaccination information to a wide variety of interested parties to help meet their needs and pandemic vaccination data to and from ALERT IIS and was one of the biggest drivers of system growth in the last 2 years.
Contractor's Key Person shall:
The Project Manager position will specifically focus on developing and refining project planning and scheduling to increase efficiency and accuracy:
-Project management and assistance with competing project deliverables for ALERT IIS
-Liaise with OIS technical support team
-Update planner with new tasks based on input from OIP project team
-Manage multiple complex and detailed schedules
-Maintain timelines, milestones, and critical paths
-Monitor and control programs to assure timely completion
-Schedule and conduct stage gate review meetings with OIP team
-Advise on and escalate key issues that impact the schedule
-Ensure all resources are allocated to the appropriate tasks
-Produce resource capacity reports (identify all resources that are over-allocated and under-utilized)
-Devise ad hoc reports that will be needed for senior management to make informed decisions
Required skills and experience:
-Microsoft Office 365 (10+ years of experience)
-Project Management (10+ years of experience)
-Exceptional communication skills (10+ years of experience)
-Consolidation planning and management (10+ years of experience)
-Integration planning and strategy (10+ years of experience)
-Learning ability (10+ years of experience)
-Teamwork (10+ years of experience)
-Presentation skills (10+ years of experience)
-Proposal writing (10+ years of experience)
-SOAP (4-6 years of experience)
-Oracle (4-6 years of experience)
-Adobe Acrobat (4-6 years of experience)
-SQL (1-3 years of experience)
-Ability to work effectively remotely
-Prior state government experience
In addition, the ideal candidate will have skills and experience in:
-WSDL Language (4-6 years of experience)
-General knowledge of HL7 at minimum; desired HL7 immunization profiles
-Proficient in Visio; Process Mapping
Covendis rate card description for a Project Manager :
The PeopleSoft Program Support professional provides comprehensive assistance to the PeopleSoft Program Manager, interfacing with senior client management, vendors, and agency stakeholders to facilitate project activities, resource management, and communication. They help manage project and program risks and issues, ensure deliverables are developed according to defined requirements and timelines, stay informed of significant change initiatives, and identify needed program adjustments. This role also supports the PeopleSoft Governance Council by preparing presentations, multi-year plans, and reporting project priorities within the program. Administrative responsibilities include collecting, maintaining, monitoring, and reporting weekly program status, spending, metrics, requirements, documentation, issues, funding, and risks. They coordinate meeting logistics, communication, minutes, program objectives, schedules, tasks, and action items, ensuring successful project and program outcomes. Required qualifications include knowledge of ERP systems and upgrades, specifically PeopleSoft, familiarity with project management and administration principles, and a Project Management Professional (PMP) certification or equivalent. A bachelor's degree or master's degree in a related field, PMP certification, proven project management experience, Understanding of ERP implementation, Budget management experience.
Covendis rate card rates for a Project Manager :
Maximum $$$
Our primary criteria are the qualifications and experience of the proposed key person. Please propose your strongest candidate, at a rate less than or equal to the maximum.
Interviews will be conducted via Microsoft Teams and/or in person. Interview times will reflect Pacific Standard Time.
Due to circumstances beyond our control, we anticipate two weeks or more for the background check completion for the selected candidate.
Key Person will be required to telecommute with potential of onsite meetings in Portland, Oregon.
Site Location: (Portland)
Portland State Office Building
800 NE Oregon St, Portland, OR 97232
The selected key person will telecommute with the potential of onsite meetings, as agreed to between the Agency Authorized Representative and the key person. Any decision to allow onsite is made with the understanding that decision will be re-evaluated by the Agency Authorized Representative on a regular basis.
Telecommuting will be contingent upon the key person utilizing the Agency computer, monitor and telephone. Selected key person will supply their own Internet connection and be readily available during normal working hours via phone, email, or instant message. Access to Agency systems will be provided via VPN, Citrix Remote Desktop, or similar software. No hardware or additional software will be provided at the key person's home site or his/her PC.
If the Agency Authorized Representative and key person agree to allow off-site work, the expectation is for that key person to work onsite as soon as the general workforce transitions back into the Agency workplace.
For Services that are agreed to occur remotely that those Services will only be completed by the Contractor resourced for the Project and all work must be performed in the United States of America. Remote engagement requires Contractor to have consistent access and/or clarity for: high speed internet, cellular phone/landline phone, web camera and microphone.
OIS/ODHS/OHA operates on standard business days (Monday - Friday, 8 AM 5 PM, Pacific Standard Time, except for State of Oregon holidays and business closures) and Contractor must be available to engage with OIS/ODHS/OHA as agreed upon with OIS management.
Number Name Deliverables Description Start Date End Date
1.01PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
PM Status Report
| Location Requirements | |
| Candidate must be local or willing to commute or relocate. | No preference |
| Additional Location Details (City, State) : | Remote work/Telecommuting will be contingent upon the key person providing their own adequate office equipment and connectivity. Key Person will be required to telecommute with potential of onsite meetings in Portland, Oregon. |
| Requisition Custom Selections | |
| . | Please upload the required document to the comment section of the proposal |
| Examples of prior work product Relevant to the Services and Deliverables described in this Opportunity (maximum five pages). | No |
| Summary of Key Person(s) qualifications and experience providing the requested or similar services . If Key Person(s) are the Proposer's sub-contractors, identify the sub-contracting firm and the percentage of work that will be sub-contracted out. | Yes |
| Description of Supplier's (organization) experience of relevant functional business areas or programs and processes as cited in the description of this program/work in Oregon, or similar programs and process knowledge from other states. | No |
| Resumes of Key Person(s) proposed to perform work as described in this Opportunity, including their education and work experience. | Yes |
| (3) Supplier (Organization) References References must be clients for whom your organization has performed similar work within the last three (3) years . Where possible, clients listed for reference should be state or local Oregon government agencies or health and human services organizations in other states . Include the client's company name, address, and contact person with telephone and email address for the contact person. The contact person must be someone who was directly involved in the work and is qualified to evaluate Proposer's performance. | No |
| (3) References for each proposed Key Person References must be for similar work performed within the last three (3) years. Where possible, clients listed for reference should be state or local Oregon government agencies or health and human services organizations in other states . Include the client's company name, address, and contact person with telephone and email address for the contact person. The contact person must be someone who was directly involved in the work and is qualified to evaluate the performance of the Key Person(s). | Yes |
| Background Verification | |
| Minimum Verification Requirements | Please have the candidate complete the required form upon selection. The form is located on the dashboard. |
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