Human Resources and Payroll Generalist Administrator

Human Resources and Payroll Generalist Administrator Position Overview: The Human Resources and Payroll Generalist Administrator is responsible for supporting the Human Resources Manager and the Accounting Department. This position ensures accurate and timely payroll processing (Back-Up Admin), oversees benefits administration for 401(k) and FMLA leave management, manages workers’ compensation reporting, and assists with employee engagement and compliance initiatives. The HR & Payroll Generalist Administrator acts as a resource for employees, supervisors, and management. Key Responsibilities Payroll & Timekeeping

• Serve as back-up payroll administrator; process bi-weekly payroll in Paychex.
• Facilitate resolution of payroll errors and respond to employee payroll inquiries.
• Ensure commissions, PTO, DTO, MyTime, floating holidays, and bereavement leave are tracked and entered accurately.
• Track and acknowledge employee birthdays, milestone anniversaries, maintenance footwear, and Health and Wellness reimbursements, ensuring payroll adjustments and service awards are applied.
• Partner with Accounting for payroll reporting and reconciliations.

Benefits & Leave Administration

• Assist Human Resources Manager with employee benefits, including medical, dental, vision, life insurance, LTD/STD, COBRA, supplemental plans and perks/discounts.
• Serve as the company’s 401(k) administrator: enrollments, deferrals, loans, distributions, and compliance reporting.
• Monitor the FMLA portal (Charles Taylor) to track employee leaves and ensure compliance.
• Conduct routine benefits audits to ensure accuracy and compliance.
• Monthly Benefits invoice reconciliations.
• Provide ongoing communication to employees about benefits, perks, and important HR updates.

Workers’ Compensation & Compliance

• Assist Human Resource Manager with administering workers’ compensation claims and collecting all workers' compensation forms to be submitted to our third-party carrier, Sheakley.
• Ensure timely claim filing, reporting, and compliance with state laws.
• Support safety initiatives and return-to-work programs.
• Ensure compliance with federal and state employment laws (ADA, FMLA, PWFA, EEOC, etc.).

Employee Relations & Engagement

• Conduct exit interviews and assist with offboarding.
• Provide support to employees with HR-related questions, policies, and resources.
• Support employee engagement and culture initiatives.

Recruiting & Onboarding & HR Records

• Responsible for managing the recruiting portal, candidate screening, and referring the District Managers with candidates.
• Maintain the new hire paperwork requirements within the recruitment portal.
• Orientation for new employees.
• Process employee terminations in HRIS and payroll systems.
• Maintain paperless employee personnel folders by scanning all onboarding documents, new documents, and termination documents into the HR shared drive.

Qualifications

• Minimum of two (2) years of Human Resources experience, including recruiting and general employment practices.
• Experience with payroll processing, preferably Paychex.
• Experience with benefits administration, including 401(k) plans and FMLA leave tracking.
• Proficiency with Microsoft Office Suite and strong technology skills.
• HRIS experience, preferably Paychex Flex.
• Strong organizational, reporting, and scheduling skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Work Location This position is not remote or hybrid. The Human Resources and Payroll Generalist will work on-site at Rookwood Properties’ office and must be present during regular business hours. Reporting Structure

• Reports to: HR Manager
• Supervises: None. (This is an individual contributor role.)

Hourly pay: $25.00 to $28.00 Equal Employment Opportunity Statement Rookwood Properties is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions at Rookwood Properties are based on qualifications, merit, and business needs without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under federal, state, or local law.