Human Resources Assistant

Job Title: Human Resources AssistantJob Description

The Human Resources Assistant supports the HR Director with day-to-day HR operations across multiple locations. This role is ideal for a highly organized and adaptable professional who is eager to grow within human resources. The Human Resources Assistant plays a key role in full-cycle recruiting, onboarding, HR administration, and ensuring smooth communication between leadership and employees.

Responsibilities

• Assist the HR Director with daily human resources operations across multiple sites.

• Support full-cycle recruiting by drafting and posting job descriptions, screening candidates, and coordinating interviews.

• Partner with hiring managers to understand staffing needs and support headcount planning.

• Maintain and update employee records, HR documentation, and HR-related data entry.

• Assist with onboarding and new hire orientation, including preparing materials and coordinating logistics.

• Set up workstations and desks for new employees to ensure a smooth first-day experience.

• Coordinate interview scheduling, meetings, and internal communications related to HR activities.

• Help track and manage open positions, candidate pipelines, and hiring progress.

• Provide general administrative and clerical support to the HR department, including filing, document preparation, and correspondence.

• Support payroll-related activities as needed and ensure accuracy of HR and payroll information.

• Ensure compliance with company policies and HR best practices in all HR processes.

• Handle confidential information with discretion and professionalism.

• Collaborate with team members and offer support wherever needed to meet HR and organizational goals.

Essential Skills

• 1-2+ years of experience in human resources or an administrative support role.

• Strong organizational and time management skills, with the ability to manage multiple priorities.

• Ability to multitask and support a fast-paced, multi-location environment.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office, including Excel, Outlook, and Word.

• Experience with HRIS or applicant tracking systems (ATS) is a plus.

• Human resources experience, including HR administration and HR support.

• Experience with data entry related to HR records and documentation.

• Knowledge of hiring processes, recruiting, and onboarding.

• Experience providing administrative support and clerical assistance in an office environment.

• Ability to handle confidential information with professionalism and discretion.

• Comfortable working on-site four days per week.

• Strong attention to detail and accuracy in HR and payroll-related tasks.

• Effective communication skills for interacting with candidates, employees, and leadership.

Additional Skills & Qualifications

• Onboarding experience, including coordinating new hire orientation and setting up desks for new employees.

• Experience supporting payroll processes or payroll-related tasks.

• Demonstrated ability to support hiring, recruiting, and the overall hiring process.

• Experience with HRIS or applicant tracking systems is highly desirable.

• Self-starter with a proactive mindset and the ability to take initiative.

• Team-oriented attitude with a willingness to jump in and help wherever needed.

• Ability to work effectively in a fast-paced environment across multiple locations.

• Strong clerical skills, including document organization and record keeping.

• Ability to begin employment after successfully completing required pre-employment screening.

• Human resources-related experience or education is preferred.

Work Environment

This role is primarily on-site and supports a fast-paced, multi-location environment. The standard schedule is Monday through Thursday, with a flexible arrangement of four 10-hour shifts totaling 40 hours per week. If a traditional five-day schedule of eight hours per day is preferred, this can be accommodated. The position involves regular use of Microsoft Office tools such as Excel, Outlook, and Word, as well as HR systems such as HRIS or applicant tracking systems when available. The work environment is collaborative and team-oriented, with a focus on supporting employees and leadership through effective HR operations and administrative support.

Job Type & Location

This is a Contract to Hire position based out of Wooster, OH.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wooster,OH.

Application Deadline

This position is anticipated to close on May 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.