Sr. Administrative Assistant - School of Counseling, Higher Education, Leadership, and Foundations

Salary

$21.25 - $23.22 Hourly

Location

Main Campus (BG), OH

Job Type

Full-Time

Job Number

BGSU01383

Division

College of Education - Admin

Department

Schl of Cnsl Hr Ed Ldrshp Fou - Staff

Opening Date

02/05/2026

Pay Grade

27

Summary

Provides high level administrative support to the school director. Manages the general operation of the school office and deals with problems that arise. Performs work of a confidential nature. Maintains school files and appointments. Coordinates human resources functions for all members of the school. Oversees budget operations. Plans and coordinates school events.

Essential Functions

• Manage office administrative and auxiliary functions. Organizes and coordinates meetings for the director; secures meeting location. Prepares agendas and/or other documentation for distribution as needed. Attends meetings, prepare minutes and distribute.
• Maintain school files, documentation, personnel files, contracts, appointments, and other records, with careful attention to confidentiality.
• Coordinates human resource functions for all members of the unit, including position descriptions, faculty and staff searches, contracts, salary increases, paperwork for Human Resources and the Provost's office.
• Research and analyze data, prepare and/or edit reports, presentations, policies, etc. Resolve administrative inquiries and problems within the unit and with other University offices.
• Plans, organizes, and carries out school events.
• Assist with other functions of the school office as needed.

Minimum Qualifications

Experience

• One to two years related experience required; must include progressive administrative experience

Education

• High school diploma or GED required

Additional Information

Essential Competencies

• Knowledge of basic mathematical skills

• Knowledge of basic reading skills

• Ability to carry out verbal and/or written instructions

• Ability to effectively communicate, verbally and written

• Detail-oriented and highly accurate

• Ability to work in changing environment

• Ability to work effectively in a team environment

• Ability to interact effectively with students, faculty, staff and the public and represent BGSU appropriately

• Ability to coordinate or lead others in accomplishing work activities

• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query

• Ability to query, run reports, and modify data in financial systems

• Ability to access and maintain document imaging systems, including scanning and filing documents

• Ability to operate computers and peripheral equipment such as printers

• Ability to draft office correspondence

• Ability to maintain confidential records appropriately

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by February 19, 2026.

Required Application Materials & Evaluation

• Experience must be fully documented on the official application .
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. EEOC Know Your Rights Poster:

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email [email protected] .

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: