It project specialist

Job no: 499890

Work type: Staff - Full-Time

Location: Main Campus - Administration Toledo, OH

Categories: Information Technology, Full-Time, None

Title: IT Project Specialist

Department Org: IT Personnel - 105780

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AD

Shift: 1

Start Time: 8:00 a.m. End Time: 5:00 p.m.

The Project Analyst will provide project leadership and support for DTAS project teams – from project initiation to project closure to support the on-time, on-scope delivery of IT projects. This position will be responsible for planning, scheduling, organizing, and monitoring project progress, and tracking project activities. The position will perform duties to support the portfolio management activities of DTAS leadership. Furthermore, the Project Analyst will be responsible for maintaining project management methodologies and tools for the division and serving as a librarian for departmental project artifacts. Additionally, the Project Analyst will deliver operational, managerial and executive ad-hoc reports for project stakeholders and serve as the systems administrator for the project management information system. This role will also provide support services for academic and clinical project operations on both the Main and Health Science Campuses.

Minimum Qualifications:

Education / Experience / Certification:

Bachelor's degree in business administration with a concentration in information systems or computer science with two plus (2+) years’ relevant experience in Project Management

OR four plus (4+) years relevant experience with Project Management Certification required

Two plus (2+) years’ experience in managing projects, teams and meeting deadlines

Previous experience in a higher education environment is a plus
Technical Knowledge & Skills

Emerging Knowledge in Project Portfolio Management

Power BI and DAX knowledge desired

Demonstrated ability to effectively interact with technical and non-technical staff

Demonstrated ability to facilitate workshops, brainstorming and planning sessions

Demonstrated ability to prioritize tasks and assignments meeting tight deadlines

Demonstrated ability to creatively solve problems and perform analytical thinking

Demonstrated ability to effectively work under pressure and resolve conflict when necessary

Demonstrated ability to make sound business decisions, and when necessary, take independent action on matters affecting goals
Communication and other soft skills/abilities:

Excellent verbal and written communication skills

Excellent organizational and time management skills

Good presentation skills

Demonstrated ability to be a supportive team player

Must have a focus on detail

Good understanding of MS Office skills

Strong interpersonal skills

Independent accountability in meeting deadlines and goals with minimal supervision (i.e. self-motivated and willing to meet critical deadlines)
safeguard data integrity and standards

Perform duties related to configuration, maintenance and utilization of PMIS tool(s)
4.
Training & Mentoring

Develop training artifacts to support DTAS staff members' use of the project management information system

Provide business and technical project guidance and support to technology staff members and consultants to ensure all project standards and procedures are met for project development.
5%
5.
Process Asset Librarian

Develop and Maintain process assets for project management standards, frameworks, processes, methodologies, tools, techniques and templates in accordance with industry best practices.

Serve as the librarian for project management process assets.
5%
TOTAL
100%

Preferred Qualifications:

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [email protected] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Advertised: 15 Sep 2025 Eastern Daylight Time

Applications close: