Unit Secretary

Job Description

Job Description

BLUESTONE : Bluestone Child & Adolescent Hospital is seeking dynamic healthcare professionals interested in bringing psychiatric care to a new level for children ages 6-17. Working in a brand new, 12 bed state-of-the-art facility, Bluestone staff will have a unique ability to direct patient care, employ best practices, and join a care network that promotes the best long-term outcomes for patients.

JOB SUMMARY: The Unit Secretary organizes the clerical functions of the nursing unit, including communication, record keeping, logs, and patient information. In addition, the Unit Secretary notifies the nursing staff and/or the charge nurse in a timely manner of pertinent patient information, including physician orders, laboratory or test results, and other pertinent communication.

• Maintain patients’ written medical records/charts as per policy and procedure.
• Upload written documentation into patients’ electronic record in a timely and efficient manner.
• Answer the telephone, deliver messages, sort unopened mail, and place mail in designated boxes.
• Facilitate patient calls to phone contacts when indicated.
• Greet, sign-in, and wand visitors when indicated.
• Collect inventory of hospital supplies and order additional supplies when indicated.
• Monitor and maintain clinical/operational forms, including, but not limited to: restraint and monitoring forms, assignment sheets, rounds forms, etc.
• Complete photocopying and faxing as requested.
• Schedule outpatient medical appointments and complete financial eligibility process.
• Performs other duties as assigned.

• Adhere to dress code; appearance is neat, clean and professional.
• Maintain regulatory requirements.
• Maintain patient/client confidentiality at all times.
• Wear identification while on duty.
• Report to work on time and as scheduled.
• Attend annual reviews and department in-services as scheduled.
• Attend medical staff meetings and other committee meetings as required.
• Represent the organization in a positive and professional manner.
• Comply with all organizations policies regarding ethical business practices.
• Communicate the mission, ethics and goals of the facility

• Education: A minimum of a degree or certificate in medical secretary training or an Associate’s Degree required.
• Licensure: None.
• Skills:
  1. Possess effective communication skills in English, both verbally and in writing. Additional languages preferred.
  2. Demonstrate basic computer knowledge for the implementation of patient/client information electronic record keeping.
  3. Demonstrate attention to detail.
• Experience: A minimum of 1 year clerical experience in a medical setting required.

Benefits and Salary:
At Bluestone, we prioritize our employees and their wellbeing. We provide competitive benefit options to our employees and their families, including domestic partners.

• Comprehensive health and Rx plans, including a flat rate ($5, $10, $15) option.
• Wellness program including free preventative care
• Generous paid time off and holidays
• 50% tuition reduction at Case Western Reserve University for the MNO and MSW programs
• 403(b) retirement plan with an employer match
• Pet insurance
• Employer paid life insurance and long-term disability
• Employee Assistance Program
• Support for continuing education and credential renewal
• Ancillary benefits including: dental, vision, voluntary life, short term disability, hospital indemnity, accident, critical illness
• Flexible Spending Account for Health and Dependent Care
• The salary for this $17 per hour

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