Legal Assistant

Isaac Wiles seeks a legal administrative assistant with 3- 5+ years of legal experience to join its Litigation, Labor & Employment and Public Law Practice Groups where they will work with 4-5 experienced attorneys in the Practice Groups.

Objective

Provide proactive administrative support to attorneys and enhance attorney effectiveness in the delivery of legal services to the Firm’s clients.

Classification

Non-Exempt

Essential Functions

• Responsible for producing high-quality documents by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics.
• Responsible for proofreading all work, including reading documents for content and context.
• Responsible for maintaining attorney calendar by coordinating meetings and conferences, docketing and monitoring court appearance dates, pleadings, and filing requirements, and updating calendar as necessary.
• Responsible for scheduling outside vendor services such as court reporters or expert witnesses.
• Responsible for submission of conflict requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter.
• Responsible for maintaining well-organized client files in electronic and, where necessary, paper form.
• Responsible for ensuring that attorney billable time is documented in a timely manner.
• Responsible for submitting proper expenses and reimbursement requests to the Accounting Department.
• Ability to communicate effectively and in a professional manner with all levels of employees and/or clients.
• Ability to maintain discretion and confidentiality, which if disclosed, might have significant internal and/or external effect.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Competencies

• Knowledge of legal procedures and legal terminology
• Proficient in Microsoft Word, along with working knowledge of Microsoft Outlook, Excel, PowerPoint, and law firm time and billing software
• Ability to learn and use other software programs specific to the operation of the firm
• Proficiency in proofreading, punctuation and grammar
• Knowledge of electronic filing system within various courts
• Willingness to collaborate and work together as a team
• Ability to handle multiple tasks and work well under pressure
• Dependable, with a sense of urgency, thoroughness, and high attention to detail.

Education and Experience

• Minimum of high school diploma (or its equivalency)
• At least 3-5 + years of experience as administrative assistant supporting attorneys
• Experience with document management system a plus

Please forward responses to: [email protected]. This employer is an Equal Opportunity Employer and is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, gender identity, veteran status, or any other unlawful factor.