Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Position Type: Full-time, in office

Hours: Mon - Fri, 8a-5p

Location: Blue Ash, OH

Our Team is Growing!

We are experiencing tremendous growth at Soccer Village and adding to our finance team! We are seeking an experienced Accounts Payable Specialist who is self-driven and proactive to join our team. As a key member of the accounting department, the AP Specialist will be responsible for performing a variety of tasks related to the processing and maintenance of accounts payable, including correspondence with vendors as well as internal receiving and purchasing departments.

Essential Functions:

• Process invoices daily from vendors.
• Match POs to invoices and reconcile for entry.
• Review all invoices for correct discount and terms.
• Manual entry of invoices without a PO.
• Work with receiving and purchasing departments as needed for discrepancy variances.
• Work with vendors as needed.
• Prepare payments including checks, ACH transfers, and credit cards weekly.
• Maintain accurate vendor records, payment types, and W-9s.
• Credit card reconciliation.
• Other duties as assigned.

Specific Skills, Competencies, and Qualifications:

• Advanced skills in Excel and Microsoft Office preferred.
• Experience using QuickBooks is preferred.
• Analytical mindset with attention to detail and problem-solving skills.
• Time management skills – consistency and proactiveness are essential for the position.
• Detail-oriented, deadline-driven, organized individual able to handle multiple tasks while working independently or as part of a team across multiple departments.
• A proactive and independent work ethic, with a passion for continuous learning and process improvement, and taking ownership of assigned tasks.
• Highly motivated and dedicated to contributing to the growth and success of the company, along with their career.
• Ability to communicate clearly and concisely, both orally and in writing, with internal and external counterparts.
• Trustworthiness and discretion regarding confidential company information.

Minimum Qualifications and Skills

• High School diploma or GED required.
• 2+ years of experience in Accounts Payable or a similar finance role preferred.
• An equivalent combination of education and/or experience will be considered.
• General understanding of accounting practices and principles.
• Attention to detail is critical.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Computer skills using 10-key by touch and ability to type 40 wpm.
• Proficient communication skills.
• Ability to apply discretion and trust with confidential material.
• Ability to effectively apply analytical and problem-solving skills.
• Excellent time management skills.
• Ability to multi-task, prioritize, and meet deadlines is critical.