Office and Client Coordinator
Job Description
Job Description
Benefits:
- Retirement Plan
- Opportunity for advancement
- Paid time off
- Training & development
At FASTSIGNS Toledo , we dont just create signs, we create impact. To keep our team running strong, were looking for an Office & Client Experience Coordinator who will be the backbone of our operations and an ambassador to our clients. This isnt your typical admin job. Were looking for someone who is organized, personable, and loves solving problems before they become problems. Youll handle the nuts and bolts of the office, from QuickBooks entries to payroll hours, while also being the friendly voice that greets clients and visitors. What Youll Do
- Answer phones and welcome clients/visitors with professionalism and positivity
- Manage payroll hours entry, AR collections, deposits, and reconcile accounts
- Enter vendor invoices into QuickBooks and handle W9 collections/reporting to CPA
- Oversee city tax & sales tax reporting
- Coordinate insurance quotes, COIs, and license applications
- Keep the office organized (mail, filing, records, etc.)
- Support the team with day-to-day operations and occasional projects
- Mid-level experience : youve handled office/admin work before and are confident with QuickBooks Online & GSuite
- Problem-solver : you see challenges as opportunities to make things smoother
- Personality + professionalism : comfortable on the phone and in person, youre approachable and reliable and we want to hear your smile!
- Tech savvy : confident using computers, spreadsheets, and cloud-based systems
- Growth mindset : open to advancing into sales or higher-level admin opportunities
- $17$20/hr, based on experience
- MondayFriday schedule, no weekends
- Paid holidays & PTO after 90 days
- Simple IRA plan after 1 year
- Free coffee + the occasional doughnut
Recommended Jobs
Intern - State Farm Agent Team Member
Responsive recruiter About our Agency: Trinesha launched the agency on January 1, 2011 and has since built a strong team of nine licensed agents dedicated to exceptional service. In our office, …
Travel Center General Manager
Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and…
Process chemical engineer
Job Title: Process Chemical EngineerJob Description Join our team as a Process Chemical Engineer and play a pivotal role in developing and scaling chemical processes from the lab to production.…
Business intelligence analyst
Location: Steam Plant - HQ Department: Internal Audit Weekly Hours: 40 Status: Full time Shift: Days (United States of America) Job Summary: As the Business Intelligence Analys…
Concierge
About LakeHouse Senior Living: LakeHouse Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care- and lifestyle-focused senior living communities in …
Refining Chemical Engineering Intern/Co-op Summer 2026
An exciting career awaits you At MPC, we're committed to being a great place to work - one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborativ…
Operational risk officer - consumer
Location: 4910 Tiedeman Road - Brooklyn, Ohio 44144 The Operational Risk Officer position resides in the 2nd Line of Defense within KeyCorp's Operational Risk Management group and will be respon…
Lab technician
Job no: 499898 Work type: Staff - Full-Time Location: Health Science Campus College Toledo, OH Categories: Full-Time, Research, None Title: Lab Technician De…
Bridal Sales
BEST. JOB. EVER! ~Minimal weekday hours required (join for weekends only!) ~Generous Team Member discount ~$400bonus for every referral hired with NO LIMIT* ~Competitive hourly pay rates & te…
Material Handler (2nd, 3rd and 4th Shift)
Our Danfoss facility in Van Wert, OH is actively seeking talent to join its operations to support in our Distribution, Assembly and other Production areas. The salary ranges for these positions are $…