Equipment Coordinator

Job Description

A large concrete construction company is seeking an Equipment Coordinator with a background in equipment rental operations to support equipment logistics, safety purchasing, and coordination between job sites, mechanics, and rental partners.

This role is ideal for someone currently or previously working at an equipment rental company who understands equipment availability, dispatching, customer service, and jobsite needs, and is looking for a stable, office/shop-based role while staying close to the construction and equipment world.

Key Responsibilities

Coordinate equipment movement and logistics between job sites and the equipment shop

Arrange internal transfers or source equipment externally when needed

Leverage prior rental experience to manage availability, scheduling, and job-specific equipment needs

Handle safety and equipment purchasing requests (e.g., trowels, small tools, jobsite materials)

Serve as a primary point of contact for equipment-related requests via phone and email

Maintain accurate records, schedules, and tracking using shared calendars and Excel

Work closely with mechanics to ensure equipment is job-ready

Coordinate field repairs and communicate with traveling mechanics as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

Experience working for an equipment rental company

(ex. UnitedRentals, Sunbelt, Herc, Bobcat, Caterpillar)

Strong understanding of construction equipment and rental workflows

Familiarity with construction equipment (skid steers, portable generators, light towers, scissor lifts)

Customer-service mindset with the ability to manage frequent phone and email communication

Strong organizational skills and attention to detail Field experience in layout/surveying, foreman, laborer

Familiarity with rental management systems strongly preferred (RentalMan / AS400 experience)