Executive Assistant to Chief Executive Officer (Cincinnati)

Position : Executive Assistant to the CEO

Location : Cincinnati, OH

Type : Full-time | Adaptive to work flexible hours

Reports to: Chief Executive Officer

Industry : IT Services AI, Data, and Quality Engineering

About the Role

We are looking for a smart, emotionally intelligent, and highly resourceful Executive Assistant who acts as a strategic partner to our CEO. This is not a traditional assistant role, you will be expected to manage, prioritize, filter, and handle work that enables the CEO to focus on what matters most.

If youre someone who thrives in fast-paced environments, loves wearing multiple hats, and can anticipate needs before theyre spoken, this could be the perfect role for you.

Your Impact

You will make the CEOs life run on autopilot from calendar and travel to client coordination and internal follow-ups while becoming a multiplier of his time, focus, and energy.

Key Responsibilities:

CEO Enablement

• Own and manage the CEOs calendar, scheduling, inbox, meetings, and travel.
• Attend key meetings, take notes, track action items, and ensure follow-through.
• Prioritize and filter communication to reduce noise and focus the CEOs attention.

Business Support

• Understand Narwals business, operations, key clients, and growth priorities.
• Act as a liaison for internal teams and external partners.
• Coordinate with sales, marketing, delivery, and HR on behalf of the CEO.
• Support business development and client coordination activities.

Administrative Excellence

• Ensure smooth day-to-day functioning of the CEOs office and priorities.
• Handle expense reporting, travel planning, office errands, and personal administration with discretion.

Strategic Partnering

• Be the CEOs trusted thought partner, someone who understands his work style, anticipates needs, and operates one step ahead.
• Develop deep familiarity with Narwals clients, culture, and decision-making dynamics.
• Help protect the CEOs time and energy by filtering distractions and solving problems independently.

Who You Are

Emotionally Intelligent: You read the room, navigate tough conversations gracefully, and know when to push and when to pause.

Unflappable: Calm under pressure, with a make it happen attitude no matter the curveball.

Business-Savvy: Not just an executor, you understand how a fast-growing IT services firm operates and how to add value.

Flexible & Responsive: Available during core EST hours with flexibility for responsiveness outside those hours.

Highly Organized: Master of priorities, deadlines, and details. Nothing slips through.

Client-Facing Polish: You can represent the CEO with warmth, clarity, and credibility.

Qualifications

• 510 years of experience supporting C-level executives (Chief of Staff, Executive Assistant, or similar roles).
• Exposure to professional services, IT services, or fast-paced startup environments is a strong plus.
• Proficiency with Microsoft 365, Zoom, Slack, and calendar/email tools.
• Prior EA/Chief of Staff experience will be valued.

Why Narwal

Narwal is on a mission to build a globally respected IT services firm focused on AI, Data, and Quality Engineering. Were growing fast, driven by strong leadership, a high-performing team, and deep relationships with our customers.

Youll work directly with the CEO and few other key leaders, play a pivotal role in shaping our internal velocity, and gain exposure to high-level strategy, leadership, and operations.