Program Administrator 3

Under general direction, this position manages and coordinates key financial and programmatic activities for the Ohio Children’s Trust Fund (OCTF). The role holds significant autonomy in developing, implementing, and ensuring compliance with program policies and procedures. This includes overseeing grant programs, procurement processes, fiscal monitoring, and interagency coordination to support child abuse and neglect prevention initiatives across the state.

Grant & Program Management

• Develops OCTF grant programs, interagency agreements, program plans, and performance measures.
• Coordinates with the Ohio Department of Children and Youth (DCY) to ensure compliance with procurement and approval requirements.
• Identifies funding opportunities and contributes to federal grant applications that support program goals.
• Designs program eligibility criteria, supports allocation planning, and determines sub-recipient or vendor relationships.
• Initiates requisitions for grantees and vendors and ensures timely issuance of purchase orders.
• Provides programmatic technical assistance to grantees, vendors, and service providers.
• Monitors grantee performance, evaluates program data, and supports continuous quality improvement.
• Prepares service summaries, progress reports, and presentations for the OCTF Board.
• Ensures all services and deliverables are appropriately documented.

Fiscal Coordination & Oversight

• Monitors and processes vendor invoices, ensuring compliance with backup documentation requirements and Ohio law.
• Offers ongoing fiscal technical assistance to grantees, vendors, and sub-recipients.
• Collaborates with the DCY Fiscal Office to ensure accurate payments and adherence to fiscal procedures.
• Designs and maintains tracking systems to ensure cost‑effective use of federal and state funding.
• Processes change orders and supports financial closeout of completed grants, agreements, and contracts.
• Responds to internal and external inquiries regarding OCTF grant programs and agreements.
• Develops and submits required reports to federal, state, local, and public partners.

Collaboration & Communication

• Represents OCTF in workgroups and interagency meetings to support multi‑system coordination in child abuse and neglect prevention.
• Prepares reports, correspondence, presentations, and policy documents for agency partners, stakeholders, board members, officials, and the public.
• Presents programmatic and fiscal updates to the OCTF Board and other stakeholders.

Pay Information

Unless required by legislation or union contract, starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

Months of Employment

At Hire

6 months

18 months

30 months

42 months

54 Months

66 Months

78 Months

Pay Range

Exempt/14

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7

Step 8

Hourly

$39.22

$41.46

$43.68

$46.05

$48.66

$51.36

$53.49

$55.99

Annual

$81,578

$86,237

$90,854

$95,784

$101,213

$106,829

$111,259

$116,459

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Status Of Posted Positions

You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to [email protected].

5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.

• Or completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 2, 63123.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills:

Program Management

Organization

Department of Children and Youth

Agency Contact Name and Information

sydney.flora@[email protected]

Unposting Date

Mar 16, 2026, 11:59:00 PM

Work Location

Children&Youth N. High Complex

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

$39.22 hr

Schedule

Full-time

Work Hours

8:00am-5:00pm

Classified Indicator

Classified

Union

Exempt from Union

Primary Job Skill

Program Management

Technical Skills

Program Management

Professional Skills

Adaptability

Agency Overview

About us

Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work! To learn more about DCY, please visit our website at  Department of Children and Youth | Ohio.gov.

Location Requirements

DCY’s core hours of operation are Mon-Fri from 8:00am to 5:00pm, however, daily start/end times may vary based on operational need across DCY divisions.Employees may begin as early as 7:00am & as late as 9:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space.