Program Specialist-Probate Services

Join our Mission-Driven, 5-time Top Workplace Award Winning Organization

Program / Department: Probate Court Services/Central Connection

Position : Program Specialist-Probate Services

Employment Type: Full-time

Location: Cincinnati, Ohio

About Us

At Central Clinic Behavioral Health, our mission is to inspire meaningful change by creating

options and choices through compassionate approaches to behavioral health services

that foster recovery and resiliency for children, adults, families, and communities. Our goal

is to connect the right people to the right behavioral health service at the right time. One

person’s healing has a cascading effect that not only helps one, but also the wellness of

the family and ultimately the community. We serve all communities with dignity and

dedication and believe everyone deserves access to high-quality, compassionate care.

Our employees are the heart of that mission.

Why Work with Us? Our Award-Winning Culture:

As a 5-time Top Workplace Award winner , our employees are at the core of everything

we do, and we are committed to fostering a culture rooted in teamwork, open-mindedness,

and accountability where everyone feels supported and empowered to grow—both

professionally and personally. We prioritize employee wellness, ongoing training, and a

collaborative environment where everyone’s voice matters. You will find a community of

professionals who support each other—and our clients—with compassion and respect.

Competitive Benefits Package:

• Competitive salary with annual increases based on merit / performance
• Salary increases with new licensures
• Full health, dental and vision insurance with employer contribution
• Clinical supervision and licensure support provided
• Generous paid time off – Year 1 of employment – 4 weeks of PTO AND 11 paid holidays
• Service delivery bonuses, for applicable roles.
• Short – term disability – offered at no cost to all employees
• 401(k) available after one year of employment
• Employee wellness programs
• Ongoing training and CEU opportunities
• Public Service Loan Forgiveness (PSLF) eligible employer.
• Flexible scheduling for many roles

Position Summary

The Probate Court Services Specialist provides mid-level administrative and operational support to the Probate Court Services program. This role ensures accurate preparaton, tracking, and submission of court and program documentation related to prescreening investigations and the Outpatient Community Probate Program. The position supports strict legal timelines, maintains organized records, and faciilitates communication across courts, hospitals, and community partners.

This role is primarily behind-the-scenes administrative coordination, with occassional direct interaction with clients, families, and court personnel. The Support Specialist does not perform independent clinical assessments or legal determinations. The ideal candidate demonstrates reliability, strong organizational skills, attention to detail, and the ability to function effectively within a behavioral health and legal environment.

All the duties listed below are essential functions for which reasonable accommodation will be made. All requirements listed indicate the minimum level knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This position description is not be construed as an exhaustive statement of duties, responsibilities, or requirements. Staff may be required to perform other job-related instructions as requested by their supervisor and subject to reasonable accommodation.

• Prepare, organize, review, and submit court and program documentation to ensure accuracy and compliance with deadlines.
• Provide administrative support for prescreening investigations and Outpatient Community Probate processes.
• Maintain tracking systems, case logs, and internal databases with high accuracy.
• Schedule hearings, meetings, and coordination activities with courts and partner agencies.
• Monitor time-sensitive legal requirements and alert staff to critical deadlines.
• Attend hearings on occasion to support documentation and administrative coordination.
• Assist with preparation of materials for court hearings and program reporting.
• Maintain secure electronic and physical records in compliance with confidentiality standards.
• Serve as an administrative liaison between staff, courts, hospitals, and community providers.
• Provide procedural guidance and paperwork assistance to walk-in clients and families (non-clinical)
• Provide general program and office support.
• Support data collection, reporting, and quality tracking.
• Other duties as assigned.

What We Value in our next Program Specialist - Probate Services

• Associate or Bachelor's degree in administrative, human services, or related field preferred. Equivalent work experience may be considered.
• Professional licensure in behavioral health is not required but may be beneficial.
• Experience in behavioral health, legal, court, or social service settings.
• Experience supporting compliance-driven or time-sensitive processes.
• Experience with case tracking or database management.
• Demonstrated reliability, organization, and attention to detail.
• Ability to function effectively in a multi-disciplinary environment.

Ready to Make a Difference?

At Central Clinic Behavioral Health, you will not just find a job, you will find a calling, a

community, and a place to grow. If you are passionate about behavioral health care and

want to be a part of an organization where your efforts truly make a difference, we

encourage you to submit your resume today.

Notice of Accommodation

Central Clinic Behavioral Health is committed to complying with the Americans

with Disabilities Act (ADA) and ensuring equal employment opportunities for all

qualified individuals, including individuals with disabilities. If you require a

reasonable accommodation to complete the application process, participate

in the interview process, or otherwise engage in the recruitment process,

please contact Human Resources at [email protected] .

All requests for accommodation will be handled in a confidential manner

and will be considered in accordance with applicable laws and regulations.