ADMINISTRATIVE SECRETARY III - HOSPITALIST

Why Beebe?:

Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.

 

Benefits

In addition to competitive compensation and wellness benefits (medical, dental, vision and prescription) Beebe Healthcare also offers:

• Sign-on and Referral Bonuses for select positions
• Tuition Assistance up to $5,000
• Paid Time Off
• Long Term Sick accrual
• Employer Contribution Plan
• Free Short and Long-Term Disability for Full Time employees
• Zero copay for drugs on prescription plan for certain conditions
• College Bound 529 Savings Plan
• Life Insurance
• Beebe Perks via Work Advantage
• Employee Assistance Program
• Pet Insurance

Overview:

Under the direction of the Operations Director and Medical Director, this individual performs designated and other assigned clerical and administrative duties.

Responsibilities:

Receive calls from physicians' offices, hospital staff, patients and other customers. Provides assistance on routine requests and inquiries and refers calls as appropriate. Provides, within established deadlines, typed records, memorandums, meeting minutes, statistical data and reports, as assigned and assures confidentiality of files and related matters. Coordinates administrative and staff meetings, conference calls and program events. Administratively supports and participates as a member of the Hospitalist team. Types and assists in maintaining Policy and Procedure manuals and other applicable manuals as necessary. Photocopies and distributes required documents. Performs secretarial/clerical functions as needed, including use of computer for data processing and typing. Use of fax machine, copier and other office equipment. Orders clerical supplies in accordance with established procedure. Assists in care and maintenance of equipment; reports malfunction and/or need for repairs to the supervisor. Opens and distributes mail. Runs errands necessary for effective operation of department. Participates in department billing, reimbursement, insurance management protocols and filing requirements. Maintains established medical center policies, procedures and objectives for quality assurance, safety and infection control. Maintains schedules within Perfect Serve and completes provider payroll. Maintains a positive and professional attitude and appearance with patients, customers and co-workers. Willingly cooperates and assists others as needed. Other Information One year medical or hospital office experience. Excellent computer skills and entry level experience with information system technology. Demonstrates a willingness to become knowledgeable in laboratory tests and principles and to convey accurate information when managing department inquiries. Exemplary interpersonal and customer service skills. Excellent organizational skills. Knowledgeable in medical terminology.

Qualifications:

One year medical or hospital office experience. Excellent computer skills and entry level experience with information system technology. Exemplary interpersonal and customer service skills. Excellent organizational skills. Knowledgeable in medical terminology.

Competencies Skills:

Essential:
* Knowledge Of Office Equipment
* Clear Communication Skills Both Written And Verbal
* Knowledge Of Basic Computer Programs
* Able To Keep Confidential Information Regarding Patients, Team Members
* Able To Withstand Crisis Situations
* Has Skills To Provides Customer Service To Patients, Team Members And Visitors
* Experience With Excel, Power Point, Word, Visio, Etc.

Credentials:
Education: Essential:
* High school graduate or equivalent
Entry: USD $22.75/Hr. Max: USD $35.26/Hr.