Office Administrator (Temporary)

About LawDeb

Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious, and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 132-year-old FTSE250 investment trust and our fast-growing independent professional services business of over 300 colleagues across 6 business lines.

At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other.

We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported, and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.

Delaware Corporate Services
Delaware Corporate Services Inc. (“DCS”) acts as Registered Agent for companies throughout the US. We assist clients with all of their filings and document retrieval needs, with respect to Secretary of State and other governmental offices in all 50 states. Leveraging our industry experience and extensive client contacts, DCS has developed a network of agents throughout the United States and around the globe. The administrative skills and dedication of the small Delaware Corporate Services team are critical to the continuing success of the department as clients rely on our accuracy, attention to detail and the personalised service we offer.

Role Overview
We are looking for a Temporary Office Administrator to join our closely knit team and to take responsibility for all aspects of corporate filings administration for a wide range of clients and credit control. Training will be provided in the detail of the work provided applicants have strong administrative skills, a commitment to customer service, and the ability to take initiative and to learn new processes. Experience of corporate services, registered agent and UCC services desirable. This is an excellent opportunity to develop your administrative skills in a highly regarded organisation working as part of a friendly and busy team.

Main Responsibilities
• All aspects of Credit Control
• Answering phone calls, ordering office supplies for the office
• Supporting customers to include law firms, corporation and small business companies in a wide range of services such as preparing and filing corporate documents: incorporating, qualifying and dissolving entities, uniform commercial code filings, and entity status searches with various jurisdictions

• Obtaining name availability searches, status searches, certified and plain copies, certificate of good standings in all jurisdictions.
• Researching information for clients
• Collections for past due invoices and annual renewal fees
• Responsibility for filing all company’s certificate of resignations
• Obtain document retrieval for various Secretary of State and International 
• Run monthly reports from Time Matters for Registered Agent Invoices

Essential Knowledge, Skills, Experience
• Solid experience in process administration, particularly in dealing with high volumes of work. Experience in a legal organisation/environment is also essential to give some familiarity with legal documentation and processes
• Strong organisational skills, a highly systematic and logical approach and the ability to multi-task
• A friendly and helpful manner and the ability to work within a small and closely knit team
• Commitment to a high level of customer service
• A high level of attention to detail and a conscientious approach – clients pay us for our accuracy and care in getting things right
• Good communication skills and a confident telephone manner. The ability to deal with people at all levels on the telephone and by e mail
• 3+ years' experience in corporate filing or similar type role

• Solid experience working with legal documentation

• DCIS State System (Delaware)

Things To Note

People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fueling our growth.

LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

Here’s the legal bit, please note that we have a thorough referencing process, which includes credit and criminal record checks.

If you’d like to find out more about LawDeb and our open vacancies, please contact our HR team on c [email protected].