Project Accounting Specialist

• Careers Advancement Opportunities
• Competitive Compensation

• Communicate with vendors and suppliers to ensure accuracy of charges and payments
• Maintain up-to-date knowledge of industry trends and developments
• Enter financial data and transactions
• Analyze budgets and other financial information
• Reconcile bank statements
• Prepare financial reports and statements
• Verify the accuracy of transactions that have been entered
• Process accounts payable and accounts receivable
• Create accounting policies to comply with all rules and regulations
• Process payroll
• Knowledgeable in various contract billing methods: Per Parcel, Not-to-Exceed (NTE) and Time and Expense (T&E).
• Demonstrated ability to work cooperatively and effectively with others to set individual and team goals.
• Demonstrated organizational, planning, problem solving and prioritization skills
• Excellent written and verbal communication skills
• Ability to work with a team with minimal supervision.
• Willingness to work overtime as needed.
• Build implement and manage all systems for project team, database management, and project administrative support.
• Provide detailed account of organized tasks, schedule or checklist for each project to include timelines, priorities and potential challenges to meeting deliverables.
• Demonstrate the ability to manage and track project documents on a minimum number of parcels to completion to meet deadlines.
• Effectively communicate with project team by phone, text, email, or in-person to inform on ongoing project updates.
• Practice attention to detail in review of contracts, databases, and other complex documents.
• Exhibits drive and initiative through positive and professional approach in written and verbal communications.
• Uses resourceful multi-tasking and performs duties in a timely manner as assigned.
• Must be proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.), Dropbox, Adobe Acrobat Pro DC, SharePoint, or equivalent and other electronic tools.
• Pick up and drop off mail at the post office. Sort and distribute incoming mail. Scan to inboxes or deliver hard copy when required.
• Help to keep copy/print rooms, conference rooms, break room neat and organized.
• Back-up person for the receptionist including scheduled breaks and full days to cover for vacation days, etc.
• Order and put away all office and company supplies and brochures.
• Assist with Promotional events and ideas & execution. Order, keep neat, and organize promotional items. Track purchases & costs.
• Some filing of client folders in file cabinets. (Most of our files are now paperless)
• Keep forms and brochures supplied.
• Prepare folders for agents to use for new projects.
• Coordinate lunch meeting and any other special client or employee event. (purchase/order food and any additional tasks needed)
• Additional regular division tasks and projects at the instruction of a Manager.
• Keep Company Photos organized electronically & in scrapbook.
• Scanning/Imaging for all divisions daily and as needed for additional projects.
• E & O proof of coverage sent annually and throughout the year to requested carriers.
• Event Planning assistance and coordination.
• Assist in mailings, stuffing and labeling.
• Assist with Employee Benefit client paperwork needed for enrollments.

• Bachelor's degree in accounting or a related field
• Previous experience as an accountant, bookkeeper, or similar position
• Knowledge of generally accepted accounting principles (GAAP)
• Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems
• Strong mathematical and analytical skills
• Excellent attention to detail, time management, and communication skills

• Demonstrated proficiency in automated accounting and project management software; including Project, Billing and AR. Reporting. Examples of software used: Ajera, Vision, Advantage, Sema 4, Wind2, Timberline, BST, Great Plains, MAS 90 or Axium
• Demonstrated experience in AP Voucher and Expense Report Review, Invoicing and Accounts Receivable

• Excellent written and verbal communication skills.
• Demonstrated organizational, planning, coordination, tracking, and prioritization skills.
• Attention to detail and active listening skills.

• Cost/Project Accounting
• Billing Administration
• Compliance
• Training & Relationships
• Professional Development

• Bachelor's degree in Accounting/Business or related field OR 5 years of experience in a cost accounting related position.

• Must be proficient using multiple peripherals, including but not limited to, tablet, smartphone, laptop, printer, etc.
• Valid driver's license.

Flexible work from home options available.