Office coordinator

UTLX

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway— you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

POSITION SUMMARY:

Reporting to the Office Supervisor, the Office Coordinator is responsible for backing up and assisting office functions as required to ensure efficient shop operations.

Primary responsibilities and/or essential functions include, but are not limited to:

• Receive cars – OTMA Approvals – Last Contents
• Dispo request and creation of waybills
• Enter and update scheduled release dates (SRD)
• Upload Billing Repair Card (BRC) into customer websites
• Obtain and track approvals
• Release and invoice car records
• Payroll – back up as needed
• Ensure car files are easily accessible and processed as required
• Manage enroute board as required
• Participate in and support quality projects and initiatives to ensure that the company achieves its goals

METRICS TO MEASURE PERFORMANCE:

• < 7 Released to invoice
• Cars held for approval
• Cars held for dispo

TOOLS USED IN THIS ROLE:

• MARS
• AS400
• Released Not Invoiced Report
• Local Railroad System for Waybills
• Customer Website
• ADP

HABITS OF THE SUCCESSFUL OFFICE COORDINATOR:

• Be willing to assist on off shift as needed

• Prioritize invoicing

• Be responsive to customer communications
• Work responsibly and efficiently with limited supervision/direction
• Think outside the box
• Be willing to take on other tasks and support all areas of operation
• Multitask with good problem-solving skills and offer solutions to problems

EDUCATION/EXPERIENCE/QUALIFICATIONS:

• High School Diploma or equivalent required
• Minimum of 1-3 years of related work experience in a lean manufacturing/repair environment
• Excellent written and verbal communication skills
• Detail oriented with excellent organizational and time management skills
• Works independently within established policy and procedures.
• Proficient with Microsoft Word, PowerPoint and Excel

DISCLAIMER:

Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, responsibilities, and activities may change at any time with or without notice.

Pay Range:

We offer a comprehensive benefits package that may include medical, dental, vision, 401k matching, and more!

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law .

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], and please be sure to include the title and the location of the position for which you are applying.