Centralized Parts Buyer

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POSITION DESCRIPTION

Title: Centralized Parts Buyer

Status: Exempt

Created/Revised: October 2025

SUMMARY: A Centralized Parts Buyer at CollisionRight performs a crucial role in parts procurement to ensure a smooth, profitable, and efficient operation of our repair services. The primary responsibility will be to procure and source the necessary parts required for repairing damaged vehicles within multiple locations. The Centralized Parts Buyer will collaborate closely with General Managers and Estimators, and other team members to ensure timely and cost-effective procurement of parts. This position is critical in maintaining our commitment to quality repairs and customer satisfaction.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Identify, source and order automotive parts from CollisionRight preferred suppliers, ensuring timely availability and accurate ordering based on repair job requirements.
• Establish and maintain strong relationships with parts suppliers to negotiate pricing, availability, and delivery terms
• Regularly assess supplier performance, reliability, and quality for CollisionRight to determine the most suitable partners while communicating all vendor concerns directly management.
• Monitor and control parts costs, work to secure competitive pricing without compromising quality, and communicate any price fluctuations to manager.
• Verify the quality and suitability of parts to meet DRP standards and customer expectations.
• Work closely with Estimators to ensure seamless communication and efficient workflow to understand the specific needs of each repair order.
• Create purchase orders for all parts ordered and manage the procurement process from start to finish on all original and supplement orders.
• Address any parts discrepancies, shipping delays, backorders, and any other parts related challenges.
• Ensure compliance with CollisionRight parts procurement policies and DRP parts guidelines are followed on every repair.
• Provide a weekly spreadsheet of all purchased parts earning additional gross profit percentage.
• Attend weekly meetings with operations or procurement staff meetings as needed.
• Back up other buyers when they are on PTO as requested by their manager.

COMPETENCIES

• Builds strong relationships and works collaboratively with others to meet shared goals; Strengthens relationships by promoting mutual trust and supporting teammates
• Willingness to be flexible with task assignments and respond to the needs of the shop operations team
• Ability to work independently but also as part of a larger team to meet the objective of servicing the customer and vehicle
• Makes good decisions by analyzing the situation, leveraging experience, and using available information; objectively evaluates problems, discovers root causes, and works toward timely resolution
• Ability to communicate effectively and express ideas and views clearly to others through written and verbal skills.
• Can be counted on to drive pace to achieve results and consistently meet or exceed expectations; Executes priorities with a focus on critical work to achieve targeted goals.
• Ability to deliberately complete tasks in a timely manner and be hyper-responsive to the request of teammates

QUALIFICATIONS:

• 3-5 years of experience as a collision repair estimator and parts procurement
• Knowledge of automotive parts and DRP collision repair processes
• Advanced knowledge of CCCOne and Mitchell
• Proficiency in using procurement software and tools (PartsTrader, CCCOne, OPSTrax)
• Strong negotiation skills and the ability to build vendor relationships
• Excellent organizational and multitasking abilities
• Detail-oriented with a focus on quality assurance
• Strong communication and teamwork skills
• High School Diploma or equivalent
• Valid Driver's License and good driving record is necessary

This position description is intended to be dynamic and subject to change. Position requirements and essential functions may be altered from time to time based upon the needs of the organization and department. This position may be required to execute special projects or other related duties on occasion.