Administrative Assistant
Job Description
Job Description
We are looking for a skilled Administrative Assistant to join our team in Mason, Ohio. This is a Contract to permanent position where you will play a pivotal role in supporting daily operations and ensuring the smooth execution of administrative tasks. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive attitude to manage multiple responsibilities effectively.
Responsibilities:• Manage and maintain calendars, schedules, and appointments to ensure efficient time management.
• Answer and direct calls using multi-line phone systems, providing attentive and courteous communication.
• Support accounts payable processes by reviewing and processing invoices accurately and on time.
• Perform receptionist duties, including greeting visitors and handling inquiries with care and professionalism.
• Utilize SAP and Microsoft Excel to organize, track, and analyze data as needed.
• Coordinate with internal teams to ensure administrative tasks are completed promptly and effectively.
• Prepare and distribute reports, documents, and correspondence as required.
• Maintain organized records and filing systems to support operational efficiency.
• Assist with additional administrative tasks and projects as assigned.• At least 3 years of experience in administrative support or a related role.
• Proficiency in administrative tasks, including calendar management and receptionist duties.
• Experience with multi-line phone systems and effective phone etiquette.
• Familiarity with accounts payable processes and related financial tasks.
• Strong knowledge of SAP and advanced skills in Microsoft Excel.
• Excellent organizational and time-management skills to handle multiple priorities.
• Strong communication and interpersonal abilities to interact with team members and external contacts.
• Attention to detail and problem-solving skills to ensure accuracy in all tasks.
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