WHC Foundation - Foundation Assistant - Part-Time - 1st Shift

Job Description

Job Description

Definition:

This is a Part-Time position working 8 hours daily for 24 hours a week and may be subject to occasional weekends. Provides operational support to Foundation department, assisting the Executive Director. Responsibilities include grant administration, program measurement, reconciliation and reporting, data entry in donor databases, processing donations, assisting with events, preparing correspondence, and scheduling meetings, often requiring high attention to detail and strong communication skills. Other duties as assigned to align with the Foundation and hospital compliance requirements and community mission.

Education & Qualifications:

• Associate’s degree in business encouraged. High School Diploma required.
• 1-3 years of experience in an administrative or office support role, preferably within a non-profit setting. Grant-writing encouraged.
• Ability to handle multiple priorities and meet deadlines.
• Strong knowledge of Microsoft Office Suite, ability to learn CRMs and board management platforms.
• Strong written and verbal skills for interacting with staff and community donors. Ability to operate in a confidential environment with integrity.

Responsibilities:

• Organize grant reports, minutes, coordination of timeline, and communication to grant project director/executive director.
• Ability to assist with grant-writing and research for community needs programming. Record-keeping of program statistics and donor designations. Press release assistance, donor and community spotlight marketing.
• Assist in maintaining donor records, updating contact lists, and generating reports within donor constituent database.
• Preparing letters of acknowledgment, drafting newsletters, and conducting research on potential donors.
• Scheduling appointments, managing calendars, assistance with organizing logistics for fundraising events.
• Processing donations, preparing meeting materials, and managing correspondence.
• All other duties as assigned.