PROJECT COORDINATOR

Job Description

Job Description

EMH&T is seeking a Project Coordinator to provide support for the department’s liaison to a Fortune 10 technology industry client, including research assistance, document submittals, preparing summaries of environmental documentation, preparing schedule summaries in consultation with environmental staff, attend online meetings, communicate findings and track action items, and other tasks as needed.

This position combines project coordination, technical writing, and client-focused service to support our environmental team in delivering high-quality work, efficiently and effectively. The ideal candidate is highly organized and consistently professional, with the ability to manage multiple priorities and understand project workflows. Strong written and verbal communication skills are essential. The successful candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and brings strong writing and technical skills to the team.

Responsibilities

• Support the environmental liaison by maintaining accurate project records and budgets, track progress against timelines, and assist in monitoring deliverables.
• Attend client meetings, create and maintain work‑in‑progress (WIP) summaries, and provide client team with updates on deadlines, submittals, and outstanding tasks.
• Assist with coordinating and documenting project conference calls and web meetings, including preparing and distributing meeting agendas and minutes.
• Assist the environmental liaison in continuous process improvements by evaluating and refining project lifecycles for the Environmental team to minimize bottlenecks and accelerate delivery timelines.
• Assist with the development of standardized protocols for technical deliverables to ensure consistent quality and brand integrity.
• Maintain a working knowledge of client expections to help ensure project outputs align with client expectations and long-term organizational goals.
• Oversee the synthesis of technical data into professional, high-impact communications for both internal leadership and external clients.
• Assist the environmental liaison with establishing and overseeing data management protocols to protect sensitive environmental information.
• Perform strategic reviews of project documentation to ensure technical accuracy, regulatory compliance, and alignment with project objectives.
• Integrate new technical tools or administrative methodologies to enhance the team’s competitive edge in environmental reporting.
• Proactively identify potential project risks or communication gaps and develop strategic interventions to maintain project momentum.
• Facilitate cross-functional collaboration between technical staff and project leadership to ensure departmental goals are integrated into daily operations.
• Track and report on key project milestones, providing insights into leadership on efficiency gains and areas for strategic growth.

Skills

• Working knowledge of project coordination principles.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills; clear and concise writing is essential.
• People skills and ability to work effectively with others always in a professional manner.
• Ability to manage tasks with a sense of urgency in a fast‑paced environment.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with environmental or civil engineering terminology and processes is helpful but not required.

Qualifications

• MBA with a BS degree in Business Administration, Communications, Environmental Studies, or related field.
• Minimum 7 years of experience working with project teams in a role that was responsible for tracking and documenting project deliverables.
• Experience in an engineering, environmental consulting, scientific, or technical services setting preferred.
• Proficiency with Microsoft Office, PDF, and Google Drive software is required.

Benefits

EMH&T offers a generous benefits package to all full‑time employees, including medical, dental, vision, pharmacy, FSAs, paid vacation and personal leave, paid parental leave, paid community service time, 401(k) with company match, company‑paid life insurance, wellness reimbursement, employee recognition programs, and annual merit/bonus consideration based on performance and business results.

Must be authorized to work in the United States; EMH&T is not currently able to sponsor work visas.