Financial Systems Coordinator POST NUMBER: 471307

A multi-office professional services organization is seeking a Financial Systems Coordinator to serve as the primary liaison between Billing and IT. This role is responsible for supporting, configuring, and optimizing the firm’s financial systems, with a strong emphasis on Aderant timekeeping and billing functionality.

The ideal candidate brings hands-on Aderant experience and a strong understanding of billing workflows, financial data integrity, and reporting.

Key Responsibilities

• Serve as the primary point of contact for Aderant timekeeping and billing applications
• Configure and maintain master data including timekeeper and matter setup, rate tables, billing rules, cost codes, and client attributes
• Manage user access, permissions, and security roles in coordination with IT
• Support end-to-end billing workflows including prebills, edits, write-downs, split billing, alternative fee arrangements, and final invoice delivery
• Monitor and resolve system issues impacting time entry, WIP, expense processing, invoice submission, and related workflows
• Ensure accuracy and reconciliation across time, billing, general ledger, and subledger data
• Build and maintain standardized reports and dashboards related to billing status, realization, time compliance, and aged WIP/AR
• Partner with internal stakeholders to gather business requirements and translate them into functional system enhancements
• Liaise with software vendors to log, track, and resolve support tickets
• Document system processes and support ongoing financial systems improvements

Qualifications

• 3 years of experience supporting financial systems within a professional services or legal environment
• Strong hands-on experience with Aderant Expert, including timekeeping and billing modules
• Experience supporting eBilling platforms and related financial system integrations
• Working knowledge of reporting tools such as SQL, SSRS, or Power BI preferred
• Understanding of professional services accounting concepts including WIP, realization, AR aging, rate management, and revenue recognition
• Advanced Excel skills including pivot tables, lookups, and reconciliation functions
• Strong analytical and troubleshooting abilities
• Detail-oriented with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive financial data with discretion and confidentiality

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.