Office clerk / office manager

Location: Westerville, OH
Description: We are currently seeking a Office Clerk/Office Manager for a fantastic client in Westerville, OH. This role will be part time - 20 hours per week and minimum of 3 days in office (flexible schedule).

Job summary: The Office Clerk is responsible for processing all incoming and outgoing Mail/Imaging operations, managing office supplies, processing required expense reports and supporting onsite meetings.

Essential Job Functions:

• Processes incoming mail according to Company/Department guidelines which includes, but is not limited to date stamping, opening, sorting, scanning and emailing mail or delivering to the appropriate department/individual mailbox in the Mail Room
• Logs incoming mail, including certified mail, as required
• Process incoming mail and other documents as requested by various departments in accordance with Company/Department guidelines
• Process all outgoing mail
• Assist with additional office requirements consisting of mailing packets, filing, scanning, phones, etc.
• Perform data entry functions relating to mail records
• Updates and maintains mail room procedure manual as needed
• Serve as the primary point of contact at the front desk, greeting visitors and assisting employees as needed.
• Manage office supply inventory, including ordering and restocking office supplies, snacks, and kitchen essentials.
• Process expense reports and maintain accurate records of office-related purchases.
• Assist in scheduling and setting up conference rooms, including ordering catering, arranging materials, and ensuring meeting spaces are properly maintained.
• Coordinate with vendors and service providers to ensure office needs are met efficiently.
• Provide general administrative support such as data entry, document preparation, and filing.
• Additional duties and responsibilities as assigned

Qualifications & Requirements:

• Minimum Experience: Six (6) months to one (1) year of related experience and/or training

• Education/Licensure: High School diploma or general education degree (GED)

Skills and Abilities:

1. Language Skills: Excellent communication skills. Ability to speak effectively before groups of customers or employees of the organization. Ability to relate and calmly and professionally communicate with customers in sometimes demanding situations (e.g., agitated, or irate callers/customers). Ability to speak effectively before individuals or groups of customers or employees of the organization.

2. Reasoning Ability: Ability to apply common sense understanding to conduct detailed but uninvolved written or oral instructions. Ability to deal with problems involving few concrete variables in standardized situations. Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.

3. Computer Skills: Strong familiarity with how to operate a computer, Windows PC applications and Microsoft Office programs which also includes the ability to learn new and complex computer system applications, including scanning software, postage meter, etc.

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Contact: [email protected]

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