Payment Application Specialist

Job Description

Job Description

Company Description

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 670 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Position Summary

Scheduled Shift: Monday-Friday 9am-6pm.

The Payment Application Specialist is accountable for a variety of tasks that impact the finances of our 600 plus local companies. This specific position, would be responsible for applying payments accurate to customer accounts, performing analysis of payment histories and account reconciliations. In addition, this role will reconcile customer balances with focus on resolving payment discrepancies, conduct research for unidentified customer accounts and/or over-payments, and have regular interaction with the credit/collection department. The candidate takes ownership, creates solutions and enjoys working “hands-on” in a high-volume, fast-paced work environment.

Accountabilities/Responsibilities

• Check Scanning
• Work with customers and/or local companies on discrepancies
• General ledger account activity
• Post payments and prepare deposits
• Post payments via ACH, check, cash, credit card and wires
• Daily bank reconciliation
• Daily customer account reconciliation
• Assist with short pays and tax adjustments
• Identify and research variances
• Assist other team members in backup capacity, as needed
• Assist with other duties as assigned
• Available for extended hours during month end/year end processes

Competencies for Success

• Ability to effectively communicate with all levels of Management
• Strong analytical/multi-tasking skills
• Proficient and accurate in data entry
• Ability to work in a high paced office environment
• Customer Service Orientation

Minimum Qualifications

• Minimum of three (3) years of progressively more challenging accounts receivable experience
• Proficiency with Microsoft Office Products (Excel, Word, PowerPoint, Access)
• Understanding of back office functions with aspects as AP/AR-Cash/Check Application

Preferred Qualifications

• Bachelor’s Degree in Business or related degree

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential

job functions with or without reasonable accommodations:

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components
• Extended periods of time viewing a PC screen.

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.