Administrative Assistant

Job Description

Job Description

Administrative Assistant – Tax Department Support

Location: Beachwood, OH
Schedule: Full-Time | Monday-Friday | Occasional Overtime

Are you a proactive professional who enjoys staying organized, solving problems, and helping a team succeed? We are seeking an Administrative Assistant to support our Tax Department and play an important role in the day-to-day operations of a well-established professional services firm.

This is more than a traditional administrative position. We are looking for someone who takes initiative, anticipates needs, manages multiple priorities, and thrives in a fast-paced office environment. The ideal candidate is a self-starter who enjoys finding solutions, improving processes, and contributing to the success of the entire team.

What You'll Do

• Prepare, proofread, and format professional documents, reports, presentations, and correspondence

• Coordinate meetings, calendars, conference calls, and travel arrangements

• Manage incoming calls, emails, mail, and client communications

• Maintain electronic and physical files with a high degree of accuracy and confidentiality

• Assist with client onboarding and document management systems

• Support special projects and department initiatives

• Collaborate with administrative staff to ensure smooth office operations

• Provide backup support to reception and other administrative team members as needed

• Help identify opportunities to improve processes and increase efficiency

What We're Looking For

• Minimum of 2 years of administrative experience in a professional office environment

• Strong organizational and time-management skills

• Excellent written and verbal communication abilities

• Ability to prioritize multiple projects and meet deadlines

• High level of professionalism, discretion, and attention to detail

• Strong problem-solving skills and ability to work independently

• A team-oriented mindset with a willingness to jump in and help where needed

• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat

Preferred Qualifications

• Experience in a professional services environment

• Accounting, bookkeeping, tax, or financial services experience is a plus, but not required

• Associate's or Bachelor's degree preferred

Why Join Our Team?

• Competitive compensation

• Comprehensive benefits package including medical, dental, paid time off, and 401(k)

• Stable, professional work environment

• Opportunities for growth and professional development

• Collaborative and supportive team culture

If you are an organized, resourceful professional who enjoys taking ownership of your work, solving problems, and making a positive impact every day, we'd love to hear from you.

Apply today and become an important part of a team that values initiative, professionalism, and excellence.