Administrative Assistant

Job Title: Administrative Assistant

Location: Mason, OH

Hours/Schedule: Monday–Friday, 8 am to 5 pm

Type: Contract(10 month expected duration)

Overview

This role provides high-level administrative support to senior leadership by managing calendars, communications, meetings, travel, and procurement activities. The position requires strong organizational skills, attention to detail, and the ability to work independently while supporting a fast-paced executive environment.

Responsibilities

• Manage and coordinate calendars for senior leaders, prioritizing requests and resolving scheduling conflicts

• Monitor, organize, and respond to emails on behalf of senior leaders; draft correspondence as needed

• Schedule and coordinate virtual and in-person meetings, including logistics and technology setup

• Arrange travel itineraries, including flights, lodging, and transportation, in compliance with company policies

• Create and manage purchase orders, ensuring alignment with procurement and budget guidelines

• Maintain accurate records of purchases, expenses, and administrative documentation

• Communicate effectively with internal and external stakeholders to ensure timely follow-up and alignment

Qualifications

Required

• High school diploma or equivalent

• Experience supporting administrative, scheduling, or coordination activities

• Proficiency with Microsoft Outlook and Microsoft Teams

• Ability to manage multiple priorities independently in a dynamic environment

Preferred

• Associate’s or bachelor’s degree

• Prior experience supporting senior leadership

• Experience with Coupa or similar procurement software

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.