VLC Construction Document Administrative Assistant

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As our Construction Document Administrative Assistant, you will be responsible for the VLC department's operational efficiency by managing project documents from inception to completion. This role is responsible for maintaining templates, organizing project files, overseeing document revisions, handling RFIs, and providing essential support to the VLC team. The ideal candidate is detail-oriented, possesses strong organizational skills, and is well-versed in construction document management processes.

Key Responsibilities Include:

• Collaborates with the VLC Manager to maintain and revise templates and schedules as needed, ensuring alignment with project requirements and department policies and procedures.
• Regularly update templates to adhere to industry standards and improve department functionality and productivity.
• Retrieve and categorize project-related documents, including those related to project bulletins and changes, ensuring they are easily accessible.
• Create project folders within the VLC project file system, establishing an organized structure. This includes dedicated change folders to maintain accurate version control.
• Oversee the overlaying of current drawing sets with revised sets, ensuring precision.
• Upload project templates and establish file directories for new projects, facilitating efficient team access.
• Independently draft, track, and submit RFIs on behalf of the VLC department, collaborating with project stakeholders to collect necessary information and ensure timely responses.
• Annotate wall-type ratings and other markups on construction drawings as required. Ensure marked-up drawings are comprehensively documented and stored.
• Generate and print installation sheets to facilitate field operations.

Who You Are:

• Must possess general construction industry knowledge; electrical construction knowledge is a plus.
• Must be able to read and comprehend construction drawings.
• Proficient with Microsoft Office Suite products (Word, Outlook, Excel) and Bluebeam.
• A high school diploma or equivalent and a bachelor's degree in a related field are advantageous.
• Proven experience in document control or similar roles in the construction industry.

What Success as a Construction Document Administrative Assistant Looks Like:

• Meeting deadlines required by the VLC department.
• Prioritizes work appropriately.
• Keen attention to detail, finding mistakes and correcting them.
• Maintains an organized and efficient document control system.
• Minimizes document-related errors.
• Facilitates timely responses to RFIs.
• Ability to execute work with minimal guidance and supervision.

• Pursues ongoing training and development to increase job-related knowledge, applying new skills and techniques learned.

Why You Should Work at Mid-City Electric:

• Hourly rate of $22-$25 per hour based on experience
• Eligibility for an annual bonus for achieving professional goals
• 100% paid medical, dental, and vision premiums for employees and their dependent family members
• Medical is a traditional PPO plan with a low deductible of $300!
• $45,000 of free life insurance for all employees with the opportunity to purchase more coverage at low group rates
• Short-and long-term disability plans
• Flex spending accounts for medical and dependent care
• 15 days of PTO in the first year
• Education reimbursement
• Birthday off
• 8 paid holidays
• Automatic 401(k) contributions of 3% of salary, regardless of individual contribution, plus annual profit-sharing contributions
• On-site fitness center and training
• Employee Assistance Program
• Referral bonuses
• Financial and health wellness programming
• Fantastic office with great amenities conveniently located in Westerville