Payroll Specialist (Independence Excavating)

Payroll Specialist

Who is IX?

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 60 years. We combine innovations of industry with decades of successfully completed projects, proving we are a value-added partner from the ground up! Over six decades, Independence Excavating has established a team of construction professionals that sets us apart from other contractors.

What do we believe in?

PEOPLE:

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

PERFORMANCE:

Always deliver the highest quality. Find solutions. Provide value to our partners.

COMMUNITY:

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

We are looking to add a Payroll Specialist to help build upon an already strong accounting and payroll team to help support future growth. This is a full-time, on-site, in-person position. In this position, you will work with the payroll team to ensure that all employees receive their paychecks accurately and on time. To be successful, you will need to take initiative and be assertive when needed.  We are looking for someone who will make process and policy suggestions when opportunities to improve are found. 

This position will report to the Assistant Controller and is responsible for various functions including, but not limited to:

•   Processing weekly payroll as a team for three operating companies with a total of over 1,000 salaried and hourly employees
• Analyzing and adjusting electronic time entry files submitted by office and field managers
• Reviewing and entering per diem and travel reimbursements
•   Preparing and processing direct deposits and paychecks
• Handling off-cycle payroll adjustments and runs when necessary
•   Understanding the basics of Union based payroll and rate calculations
• Helping to maintain garnishments, wage orders and deductions
• Maintaining accurate records of payroll documentation and transactions
• Responding to payroll-related inquiries and resolving those concerns in a timely and professional manner
• Processing certified payroll reports, including updating online certified payroll systems
• Reviewing new hire setup for accuracy including union, direct deposit and tax setup
•   Managing fringe deductions including medical, dental, vision, etc.
• Other duties assigned as necessary to achieve payroll department goals and initiatives

Do you have what it takes?

•   Associates degree with an emphasis in Accounting preferred, or related experience
•   Minimum 1-3 years' experience in accounting and/or payroll, prior work in construction or job cost accounting a plus
•   Experience with processing union-based payroll and certified payroll reporting a plus
•   Accounting software knowledge - Viewpoint Spectrum, Traqspera, HCSS HeavyJob or Equipment 360 knowledge a plus
•   Proficient with MS Office Suite - Advanced knowledge of Excel (Vlookups, formulas, etc.)
•   Must be able to communicate effectively and professionally (both verbal and written) with internal staff and employees
•   Able to multi-task in a fast pace, demanding work environment
•  Must have strong organizational skills to handle the variety of tasks assigned
•   Prioritizes own responsibilities with the ability to multitask
•   Must always exhibit a positive attitude and be a quick learner with a thirst for knowledge

Why IX?

• Excellent Benefits:
  • Medical
  • Dental
  • Vision
  • FSA & HSA
  • Life Insurance + Optional Family Life Insurance
  • Short-term and Long-term Disability
  • Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) + Company match
• Paid corporate training program
• Tuition Reimbursement
• Stability and a variety of different roles that provide a path to career advancement
• Family-owned and operated since 1956

Independence Excavating, Inc. is an Equal Opportunity Employer and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.