VMS Analyst POST NUMBER: 472649

We are seeking a highly analytical, organized, and self directed professional who excels in data management, reporting, and operational support. The ideal candidate should demonstrate advanced proficiency in Excel, including complex formulas and PivotTables. This role is best suited for someone who can work independently in a flexible hybrid environment while maintaining precision and accuracy in all tasks.

The successful candidate will be responsible for managing project based assignments from initiation through completion with minimal direction, while also balancing routine day to day responsibilities. Strong problem solving abilities are essential, as the role requires both moderate and advanced troubleshooting across various systems and workflows. Experience with Vendor Management Systems (VMS), ideally Beeline, as well as familiarity with payroll platforms such as Kronos, is highly desirable.

This position involves frequent interaction with professionals at all organizational levels, including site teams, suppliers, Directors, Vice Presidents, and above. As a highly customer facing role, the individual must demonstrate exceptional professionalism, clarity, and confidence in both verbal and written communication. The candidate must be comfortable communicating via phone and email, providing prompt, high quality support, and ensuring a strong customer service presence at all times. Their attention to detail, ability to manage multiple priorities, and commitment to delivering accurate and timely work will be key to success in this position.

- Review Kick Out reports generated by VMS and work with the site to ensure sites make corrections in Kronos prior to invoice finalizing.
- Performs weekly reconciliation of vendor invoices.
- Creates and maintains electronic records and fields (e.g. customer numbers, cost center numbers) in support of the requisition entry set up.
- Performs weekly trainings with vendors new to utilizing the VMS tool and does continued additional trainings with new and existing vendors as needed.
- Works with project management team to track upcoming new sites and site expansions.
- Performs weekly training sessions with sites new to utilizing the VMS tool and does continued additional training with new and existing employees as needed.
- Helps to maintain and update JIRA tickets with VMS provider.
- Maintains and updates the training manuals for VMS tool for vendors.
- Validates weekly Kronos invoice to confirm sites are using proper work week, pay rule, and job codes.
- Interacts and coordinates with the Program Managers, Hiring Managers, and Site Coordinators frequently to communicate questions and receive updates on current activity.
- Updates the requisition record as directed by the Program Managers and/or Program Consultants to included changes, cancellation, status changes.
- Maintains thorough and accurate documentation on any end user interactions.