Administrative Assistant

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Job Title:Administrative Assistant

Department:James | Business Operations

Scope of Position

Provides supportive services an Oncology Ambulatory and Inpatient Nurse Managers. Maintains Managers calendars, schedules meetings, process confidential documents from Human Resources, Employee Health and other confidential materials to/from hospital areas. Maintains personnel files for Nursing Administration.

Position Summary

The Administrative Assistant is responsible for assisting leadership (Nurse Managers) by performing essential administrative and clerical functions on one or more units. Administrative duties include but are not limited to maintaining calendars, scheduling meetings via Microsoft Teams, draft letters, arrange travel and submits reimbursement documentation, maintains HR files within the departments. Assist nurse managers with unit clerical duties including maintaining office supplies and equipment, perform computer data entry, record keeping such as tracking of staff education, payroll, timekeeping and attendance compliance. The Administrative Assistant will function as the primary contact person for various sources of documentation, distribution point for all internal and external communications. This position will require supporting multiple leaders sometimes located in multiple locations. Must be able to adapt to new environments and maintain an organized workspace.

Minimum Education Required: CCS requirements. Must have High School diploma or GED. Certification or vocational training may be required. 1 years of relevant experience required. 2-4 years of relevant experience preferred.

Function: Business & Planning

Sub-Function: Administrative Assistant

Career Band: Individual Contributor Technical

Career Level: T2

Additional Information

Location:James Cancer Hospital (0375)

Position Type:Regular

Scheduled Hours:40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.

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