Administrative assistant

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Job Title:Administrative Assistant 3 - Surgery

Department:Medicine | Surgery Administration

• Autonomous Operation: Independently prioritize tasks and manage daily responsibilities.
• Administrative Support: Execute various administrative tasks to support departmental programs and initiatives.
• Calendar Management: Coordinate and maintain appointment calendars for faculty and educational events.
• Event Coordination: Organize logistics for meetings, conferences, educational sessions, programs, and special events.
• Grand Rounds & M&M Sessions:
  • Coordinate weekly Grand Rounds and Morbidity & Mortality sessions.
  • Arrange travel, lodging, and itineraries for invited guests.
  • Collaborate with planning committee on case selection, presenter notifications, and tracking.
• Meeting Support: Attend meetings, take minutes, transcribe, and distribute documentation.
• Travel Arrangements: Manage national and international travel logistics for guests.
• Correspondence: Draft and finalize communications and correspondence.
• Report Preparation: Create reports, tables, and presentation slides.
• CV & CME Management:
  • Maintain faculty CVs and MOC reports.
  • Manage CME database and related documentation/applications.
• Expense Management: Handle travel and expense reimbursements in compliance with university policies.
• Payment Processing: Submit requests for payments, reimbursements, honorariums, dues, and memberships.
• Procurement: Process Workday requests for supplies, equipment, catering, and other needs.
  
  

Minimum Required Qualifications

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

• Communication: Act as liaison among faculty, staff, administration, patients, families, and external organizations.
• File Management: Establish and maintain organized filing systems.
• Office Support: Provide backup support for scheduling, IHIS, and physician office operations.
• Other Duties:
  • Assist with events for the General Surgery Program.
  • Perform additional tasks as assigned.
    
    

Additional Information

Location:Twelfth Ave, 395 W (0356)

Position Type:Regular

Scheduled Hours:40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.