Administration Assistant

Job Description

Job Description

We are seeking a motivated and detail-oriented Administrative Assistant to join our growing team. This individual will play a key role in supporting daily business operations, maintaining digital communications, and ensuring smooth coordination between vendors, clients, and internal departments.

This is an onsite position in our Canton Office

Key Responsibilities:

• Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) to manage documents, spreadsheets, and professional correspondence

• Learn and operate proprietary Title Operating Platform Software for transaction management and documentation

• Handle data entry with high accuracy and attention to detail, maintaining databases and client records

• Manage digital communications including email, calendar scheduling, client inquiries, and internal coordination

• Support licensing processes, tracking renewals and compliance deadlines

• Assist with vendor coordination, onboarding, and relationship management

• Maintain organized filing systems (digital and physical) to ensure efficient access to documents and information

• Collaborate with team members across departments to support smooth real estate closings

• Perform general administrative tasks and ad hoc duties as needed

Qualifications:

• Proven experience in an administrative, operations, or office support role (experience in a title company or real estate office is a plus)

• Proficiency in Microsoft Office Suite

• Ability to quickly learn and adapt to new software platforms

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

• Experience supporting licensing and vendor compliance is a plus

Preferred Skills & Experience:

• Familiarity with title or escrow software systems (e.g., Qualia)

• Background in real estate, legal, or title services

• Understanding of real estate closing processes

Title One Agency, Inc. employs two attorneys, management, and 25 dedicated, experienced Title Insurance Agents that are committed to providing residential and commercial real estate closing services that far exceed our client's expectations.

Company Description

Title One Agency, Inc. employs two attorneys, management, and 25 dedicated, experienced Title Insurance Agents that are committed to providing residential and commercial real estate closing services that far exceed our client's expectations.